Key Dates and Events

  • AGM Date: Wednesday, 9th September 2026 at 11:00 AM IST
  • Meeting Mode: Video Conferencing/Other Audio-Visual Means
  • Cut-off date for shareholder eligibility: 14th August 2026 (for dispatch of materials)
  • Register of Members closure: 3rd September 2026 to 9th September 2026 (both days inclusive)
  • Remote e-voting period: Friday, 4th September 2026 at 09:00 AM to Tuesday, 8th September 2026 at 05:00 PM
  • Cut-off date for voting eligibility: Wednesday, 2nd September 2026

Business Items for AGM

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt the Audited Standalone Financial Statements for the financial year ended 31st March 2026, together with reports of Board of Directors and Auditors

2. Director Reappointment: To appoint Mrs. Rama Rajagopal (DIN: 00003565) who retires by rotation and offers herself for reappointment as Non-Executive Non-Independent Director

Special Business

3. Continuation of Director Appointment: Special resolution for continuation of Mrs. Rama Rajagopal (DIN: 00003565) as Non-Executive and Non-Independent Director

Voting Arrangements

  • E-voting Service Provider: Central Depository Services Limited (CDSL)
  • Voting Methods: Remote e-voting and e-voting at AGM
  • Compliance: Section 108 of Companies Act, 2013 and Regulation 44 of SEBI LODR Regulations 2015
  • Physical shareholders: Can vote through www.evotingindia.com using folio number
  • Demat shareholders: Can vote through CDSL/NSDL platforms using demat account credentials

Director Reappointment Details

  • Mrs. Rama Rajagopal: Initially appointed on 29th September 2009 as Whole-Time Director
  • Redesignation: Redesignated as Non-Executive Non-Independent Director on 10th November 2021
  • Age: Currently 71 years (may exceed 75 during tenure)
  • Qualifications: Post Graduate Degree in Economics from Bangalore University
  • Compliance: Submitted all required declarations under Section 164 of Companies Act and SEBI Listing Regulations
  • Remuneration: Entitled to receive sitting fees for attending Board and committee meetings

Shareholder Communication

  • Annual Report Dispatch: Through email mode only to eligible shareholders
  • Document Availability: Company website (https://www.indianterrain.com/pages/investor-information), BSE, NSE, and CDSL websites
  • RTA Change: Link Intime India Private Limited changed to MUFG Intime India Private Limited effective 31st December 2024
  • Green Initiative: Encouragement for shareholders to register email addresses for electronic communication

Technical Details

  • Company Secretary: Sainath Sundaram (Membership No.: F12981)
  • Scrutinizer: Chandramouli (email: chandramouli@bpcorpadvisors.com)

Voting Results Process

  • Scrutinizer to prepare consolidated report within 2 working days of AGM conclusion
  • Results to be declared by Chairman and placed on company website and CDSL website
  • Communication to stock exchanges where equity shares are listed