Meeting Details

The 26th Annual General Meeting was held on Wednesday, September 23, 2026, commencing at 11:00 A.M. (IST) and concluding at 11:30 A.M. (IST). The meeting was conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM) in compliance with the Companies Act, 2013 and relevant circulars issued by the Ministry of Corporate Affairs and SEBI.

Attendees

The meeting was attended by the following Directors and Key Managerial Personnel:

  • Mr. Ranbir Singh Khadwalia - Chairman and Managing Director/Promoter and Chairperson of Corporate Social Responsibility Committee/Risk Management Committee (Chandigarh)
  • Mr. Anshul Khadwalia - Whole-Time Director/Shareholder (Chandigarh)
  • Mr. Amit Kumar - Whole-Time Director (Baddi)
  • Ms. Arshdeep Kaur - Independent Director/Member of Audit Committee and Nomination and Remuneration Committee (Chandigarh)
  • Ms. Babita Dosajh - Independent Director/Member of Audit Committee and Nomination and Remuneration Committee (Chandigarh)
  • Mr. Varun Sharma - Chief Financial Officer (Chandigarh)
  • Ms. Navpreet Kaur - Company Secretary and Compliance Officer (Chandigarh)
  • Mr. Surinder Mohan Singla - Vice-President Finance (Chandigarh)
  • Mr. Gurvinder Singh Chadha - Chief Financial Officer of Barota Finance Limited (wholly owned subsidiary company) (Chandigarh)
  • Mr. Ajay Arora - Secretarial Auditor & Scrutinizer (Chandigarh)

Representatives of Statutory Auditors also attended through Video Conferencing. Mr. Brij Kishore Mahindroo, Independent Director and Chairman of various committees, was unable to attend due to pre-occupations.

Voting Process and Methods

The Company provided remote e-voting facility through National Securities Depository Limited (NSDL) for shareholders to cast votes on all resolutions. The remote e-voting period started on Sunday, September 20, 2026 at 9:00 A.M. (IST) and concluded on Tuesday, September 22, 2026 at 5:00 P.M. (IST). Members who attended the meeting and had not cast votes earlier were provided opportunity to cast votes through e-voting during the meeting. The e-voting facility remained available for 30 minutes after the conclusion of the meeting.

Resolutions Considered

Two ordinary resolutions were put to vote:

1. To receive, consider and adopt: (i) the Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2026 together with Reports of the Board of Directors and Auditors; and (ii) the Audited Consolidated Financial Statements for the financial year ended March 31, 2026 together with the Report of the Auditors

2. To appoint a Director in place of Mr. Ranbir Singh Khadwalia (DIN: 00062154) who retires by rotation and being eligible, offers himself for re-appointment

Scrutinizer Appointment

Mr. Ajay Arora, proprietor of M/s. A Arora & Co, Company Secretaries, was appointed as Scrutinizer to supervise the e-voting process in a fair and transparent manner and issue the Scrutinizer's report.

Additional Meeting Proceedings

The Chairman welcomed all attendees and briefed shareholders about the Company's business operations, financials and strategic initiatives. The notice convening the AGM and Annual Report for FY2025-26 were taken as read. Shareholders were informed that Statutory Auditors and Secretarial Auditors expressed unqualified opinions in their respective audit reports. Opportunity was provided for members to ask questions and express views. The combined results of remote e-voting and e-voting during AGM were to be intimated to stock exchanges and uploaded on company website and NSDL website within stipulated time.

Participation and Conclusion

Total 55 members were present through Video Conferencing at the AGM. The meeting concluded with a vote of thanks to shareholders, Board members, and other officers/invitees. The Register of Directors and Key Managerial Personnel, Register of Contracts or Arrangements in which Directors are interested, and all other documents referred to in the AGM Notice were available for inspection during the AGM.

Compliance and Signatories

The proceedings confirm compliance with applicable provisions of Companies Act, 2013, rules made thereunder, and relevant circulars issued by MCA and SEBI. The disclosure is signed by Ms. Navpreet Kaur, Company Secretary & Compliance Officer (Membership No. F8353) on September 23, 2026, from Chandigarh.