Meeting Details
The postal ballot was conducted via remote e-voting without a physical meeting. The last date for receipt of postal ballot forms/remote e-voting was Thursday, November 12, 2026. The record date/cut-off date was Friday, October 9, 2026, with 241,896 total shareholders as of this date.
Proposed Resolutions and Implications
The postal ballot sought approval for two resolutions:
1. Ordinary Resolution: Appointment of Mr. Himanshu Agarwal (DIN: 06672915) as a Whole-time Director designated as Whole-time Director and Chief Financial Officer of the Company
2. Special Resolution: Appointment of Mr. Naresh Chand Gupta (DIN: 00172311) as a Non-Executive, Independent Director of the Company
Voting Process and Methods
The voting was conducted exclusively through remote e-voting via the platform of MUFG Intime India Private Limited, the Registrar and Share Transfer Agent. The e-voting period remained open from Wednesday, October 14, 2026 (9:00 AM IST) to Thursday, November 12, 2026 (5:00 PM IST) on the designated website https://instavote.linkintime.co.in.
Key Voting Outcomes
Resolution 1: Appointment of Himanshu Agarwal
- Total votes cast: 530,840,962 shares
- Percentage in favor: 99.4889% (528,127,602 shares)
- Percentage against: 0.5111% (2,713,360 shares)
- Number of members voted: 1,075
- Invalid votes: 0 members, 0 shares
Resolution 2: Appointment of Naresh Chand Gupta
- Total votes cast: 530,840,852 shares
- Percentage in favor: 97.2251% (516,110,324 shares)
- Percentage against: 2.7749% (14,730,528 shares)
- Number of members voted: 1,074
- Invalid votes: 0 members, 0 shares
Participation Breakdown by Shareholder Category
Resolution 1:
- Promoters and Promoter Group: 0 votes (0.00% participation)
- Public Institutions: 271,537,850 votes (81.0460% participation)
- Public Non-Institutions: 181,764,037 votes (25.1569% participation)
- Total: 530,840,962 votes (81.8668% participation)
Resolution 2:
- Promoters and Promoter Group: 0 votes (0.00% participation)
- Public Institutions: 238,071,575 votes (80.6014% participation)
- Public Non-Institutions: 181,763,277 votes (25.1568% participation)
- Total: 530,840,852 votes (81.8667% participation)
Scrutinizer's Role and Findings
Mr. Shashikant Tiwari, Partner at Chandrasekaran Associates, Company Secretaries, was appointed as Scrutinizer to ensure a fair and transparent process. His responsibilities included:
- Monitoring the electronic voting process through a secured link
- Unblocking votes on November 12, 2026 at 6:03 PM in the presence of two independent witnesses (Mr. Mohit Varshney and Ms. Saumya Singh)
- Reconciling votes cast with records maintained by the RTA
- Preparing the scrutinizer's report based on data downloaded from the e-voting system
The scrutinizer confirmed that both resolutions were passed with requisite majority on November 12, 2026.
Compliance with Laws and Regulations
The company complied with:
- Sections 108 and 110 of the Companies Act, 2013
- Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014
- MCA Circulars No. 14/2020, 17/2020, and 03/2025
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Secretarial Standard SS-2 on General Meetings
- Newspaper advertisements were published in Business Standard (English and Hindi) on October 14, 2026
- Physical ballots were not dispatched in accordance with MCA and SEBI relaxations