Meeting Details

  • Meeting Type: 16th Annual General Meeting
  • Date: Friday, 7th August 2026
  • Time: 04:00 P.M. (IST)
  • Mode: Video-conferencing and other audio-visual means (VC/OAVM)
  • Record Date/Cut-off Date: 31st July 2026 for e-voting and dividend declaration

Proposed Resolutions and Implications

Ordinary Business

1. Item No. 01: Adoption of Financial Statements

  • To receive, consider, and adopt the Audited Standalone Financial Statements for FY2025-26 with Reports of Board of Directors and Auditors
  • To receive, consider, and adopt the Audited Consolidated Financial Statements for FY2025-26 with Report of Auditors

2. Item No. 02: Re-appointment of Director

  • Reappointment of Mr. Avinash Sethi (DIN: 01548292) as director who retires by rotation
  • Ordinary resolution proposed under Section 152 of Companies Act, 2013
  • Mr. Sethi holds 24.21% shareholding in the company and attended 11 board meetings in FY2025-26
  • Qualifications: Graduate in Electrical Engineering from SGSITS, Indore and MBA from IIM Indore
  • Responsible for inorganic growth and holds directorships in InfoBeans Cloudtech Limited and Ecoplex Infra Private Limited

3. Item No. 03: Declaration of Dividend

  • Final dividend: ₹0.50 (Fifty Paise) per equity share
  • Special dividend: ₹0.50 (Fifty Paise) per equity share
  • For financial year ended 31st March 2026
  • Recommended by Board at meeting held on 28th April 2026

Voting Process and Methods

E-Voting Schedule

  • Start: Monday, 3rd August 2026 at 9:00 a.m. IST
  • End: Thursday, 6th August 2026 at 5:00 p.m. IST
  • Service Provider: Central Depository Services (India) Limited (CDSL)
  • Scrutinizer: M. Maheshwari & Associates, Practicing Company Secretaries

Voting Methods

1. Individual Shareholders (Demat Mode): Access through CDSL/NSDL e-Voting system using demat account credentials

2. Physical Shareholders and Non-Individual Shareholders: Access through CDSL e-Voting system at www.evotingindia.com using Folio Number and PAN

3. Remote e-Voting: Prior to meeting during specified period

4. E-voting during AGM: For shareholders attending virtually who haven't voted remotely

Important Voting Provisions

  • Members who vote remotely cannot vote again during the AGM
  • Voting rights proportional to paid-up equity share capital as on 31st July 2026
  • Facility for appointment of proxies not available due to virtual meeting
  • Corporate members must send certified copy of Board resolution/authorization to Scrutinizer at investor.relations@infobeans.com

Dividend Distribution and Tax Compliance

Record Date and Payment

  • Record Date: 31st July 2026
  • Payment Method: Electronic transfer through online modes for members with updated bank details
  • Alternative Payment: Dividend warrant/Bankers' cheque/demand draft for members without electronic bank mandate
  • Unclaimed Dividend: Transferred to Investor Education and Protection Fund (IEPF) after 7 years

Tax Deduction at Source (TDS)

For Resident Shareholders:

  • 10% TDS for members with valid PAN
  • 20% TDS for members without PAN/valid PAN
  • No TDS if dividend income ≤ ₹10,000 or with submission of Form 121
  • PAN-Aadhaar linkage mandatory to avoid higher TDS rates

For Non-Resident Shareholders:

  • 20% TDS plus applicable surcharge and cess
  • Option to avail DTAA benefits with submission of:
  • PAN card copy
  • Tax Residency Certificate for 2026-27
  • Form 41 for tax treaty benefit
  • Self-declarations for no permanent establishment, beneficial ownership, and treaty eligibility

FPI/FII Investors: 20% TDS or DTAA rate, whichever more beneficial

Compliance with Regulations

The AGM is conducted in compliance with:

  • SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09 December 2020
  • MCA General Circular No. 3/2025 dated 22nd September 2025
  • MCA Circular No. 14/2020, 17/2020, and 20/2020
  • Companies Act, 2013 provisions
  • SEBI LODR Regulations, 2015

Scrutinizer and Result Declaration

  • Scrutinizer will submit report to Chairman within 48 hours of AGM conclusion
  • Results will be communicated to stock exchanges (BSE and NSE), CDSL, and RTA
  • Results displayed on company website: www.infobeans.com

Document Availability

  • Notice and Integrated Annual Report 2025-26 available on:
  • Company website: https://infobeans.ai/investors/
  • BSE website: www.bseindia.com
  • NSE website: www.nseindia.com
  • CDSL website
  • Electronic inspection of documents available until 7th August 2026

Key Contact Information

  • Company Secretary & Compliance Officer: Surbhi Jain
  • RTA: MUFG Intime India Private Limited, C 101, 247 Park, L B S Marg, Vikhroli (West) Mumbai, 400083
  • CDSL Helpdesk: helpdesk.evoting@cdslindia.com or 1800 21 09911
  • NSDL Helpdesk: evoting@nsdl.co.in or 022-4886 7000 / 022-2499 7000

Additional Provisions

  • VC/OAVM facility available for first 1000 members on first-come-first-served basis (exceptions for large shareholders, promoters, institutional investors, directors, KMPs)
  • Members must register 7 days in advance to speak during meeting
  • Quorum requirements under Section 103 of Companies Act, 2013 apply
  • All regulations regarding virtual meetings and e-voting strictly followed