Meeting Details
The postal ballot process does not involve a physical meeting. The remote e-voting period commences on Tuesday, September 29, 2026, at 9:00 A.M. (IST) and concludes on Wednesday, October 28, 2026, at 5:00 P.M. (IST). The cut-off date for determining voting eligibility is Friday, September 25, 2026.
Proposed Resolutions and Implications
Item No. 1: Alteration of Memorandum of Association
This special resolution seeks to alter Clause III(A)(iv) of the Memorandum of Association to enable the company to expand into defense, aerospace, homeland security, and allied sectors. The new business activities would include designing, developing, manufacturing, assembling, testing, importing, exporting, trading, distributing, maintaining, and servicing defense and aerospace products, systems, and technologies. This would also include electronic, communication, surveillance, unmanned and robotic systems, information technology, artificial intelligence, and cybersecurity solutions for Armed Forces, Government agencies, PSUs, and authorized customers.
Item No. 2: Alteration of Articles of Association
This special resolution proposes comprehensive amendments to the Articles of Association to align with the Companies Act, 2013, applicable rules, Secretarial Standards, and regulatory requirements. Key amendments include:
- Insertion of definition of "Prospectus" and updated definition of "Secretary"/"Company Secretary"
- Deletion of provisions related to Common Seal
- Amendment of share certificate provisions to remove seal requirement
- Deletion of Share Warrant provisions (Clauses 27-30)
- Deletion of Power to Borrow provision (Clause 31)
- Deletion of common transfer form requirement and certain transfer restrictions (Clauses 41-43)
- Insertion of voting rights provision for transmission of shares
- Consolidation of director appointment and retirement provisions aligned with Sections 152 and 152(6)
- Amendment of director remuneration provisions to include expense reimbursement
- Update of Board meeting notice provisions aligned with Section 173
- Insertion of provisions allowing same individual as Chairperson and MD/CEO
- Insertion of unpaid/unclaimed dividend provisions aligned with Sections 124-125
- Amendment of dividend payment provisions to include electronic modes
- Update of document service provisions to include electronic means
- Insertion of minutes maintenance provision aligned with Section 118 and Secretarial Standards
- Consequential renumbering of articles
Voting Process and Methods
The company has engaged National Securities Depository Limited (NSDL) to provide e-voting facilities. Voting will be conducted exclusively through remote e-voting with no physical polling. Members can vote through various methods including:
- NSDL e-Services (IDEAS) for demat account holders
- CDSL Easi/Easiest facility
- Direct login through NSDL e-voting website
- NSDL Mobile App "NSDL Speede"
- Through depository participants
Scrutinizer Appointment
Mr. Mohit Dahiya (Membership No. F9540, COP No.: 23052), Company Secretary in Practice and Proprietor at M/s. Dahiya & Associates, was appointed as Scrutinizer at the Board meeting held on Thursday, 24th September 2026. The Scrutinizer will conduct the postal ballot process in a fair and transparent manner and submit results to the Chairman.
Compliance Confirmation
The notice confirms compliance with:
- Regulation 30 of SEBI (LODR) Regulations, 2015
- Section 110 of Companies Act, 2013 read with Rules 20 and 22 of Companies (Management and Administration) Rules, 2014
- MCA General Circular No. 03/2025 dated September 22, 2025
- Secretarial Standard - 2 on General Meetings
- Sections 108 and 110 of Companies Act, 2013
Document Availability
The notice is available on the company's website (www.jhsretail.com), NSDL website (www.evoting.nsdl.com), BSE website (www.bseindia.com), and NSE website (www.nseindia.com). Relevant documents are available for electronic inspection until 5:00 P.M. (IST) on October 28, 2026.