Meeting Details

The 31st Annual General Meeting will be held on Thursday, 24th September 2026 at 11.00 AM (IST) via Video Conference (VC) / Other Audio Visual Means (OAVM). The meeting is being conducted through virtual means in compliance with MCA General Circular No. 20/2020 dated 5th May 2020 and subsequent circulars, including General Circular No. 03/2025 dated 22nd September 2025.

Proposed Resolutions and Implications

Ordinary Business:

1. Adoption of Financial Statements: To receive, consider and adopt the Audited Standalone Financial Statements along with Audited Consolidated Financial Statements of the Company and its Subsidiaries for the Financial Year ended 31/03/2026 together with the Reports of Auditor and Board of Directors thereon.

2. Declaration of Dividend: To declare dividend at the rate of 10% (Re.0.10 per share) on the face value of Equity Shares for the Financial Year ended 31/03/2026. The dividend will be paid to shareholders whose names appear in the Register of Members/Register of Beneficial Owners as on 17/09/2026, within 30 days from declaration.

3. Director Reappointment: To appoint Mr. Vinod R. Sethi (DIN:00106598) who retires by rotation and being eligible, offers himself for reappointment. Mr. Sethi is a Chemical Engineer from IIT Mumbai and MBA (Finance) from New York University with extensive investment banking experience. He holds 9,73,610 shares in the company as of 31/03/2026 and attended 5 board meetings during the year.

Special Business:

4. Minimum Remuneration Ratification: To ratify payment of minimum remuneration of Rs.37,30,334 (Rupees Thirty Seven Lakhs Thirty Thousand Three Hundred Thirty Four only) paid to Ms. Kiran Velagapudi (DIN: 00091466), Executive Director, during Financial Year 2025-26, being the fourth year of inadequate profits during her tenure covering 29/07/2022 to 28/07/2027.

5. Cost Auditor Remuneration: To ratify remuneration of Rs.2,00,000/- (Rupees Two Lakhs Only), exclusive of applicable GST and reimbursement of travel and out of pocket expenses, payable to M/s. SRR & Associates, Cost Accountants, Chennai (FRN: 000992) for conducting Cost Audit for financial year ending 31/03/2027. The cost audit covers Sugar, Electricity, Industrial Alcohol, Bio-Fertilisers, Calcium Lactate, and Carbon dioxide products.

Voting Process and Methods

The company provides remote e-voting facility through National Securities Depository Limited (NSDL). The remote e-voting period starts on Monday, 21st September 2026 at 9:00 AM (IST) and ends on Wednesday, 23rd September 2026 at 5:00 PM (IST).

Members can vote through:

  • NSDL e-Voting website (https://www.evoting.nsdl.com/)
  • Depository participants (for demat account holders)
  • NSDL Mobile App "NSDL Speede"
  • CDSL facilities for CDSL account holders

Physical attendance is dispensed with due to virtual meeting arrangements. The facility of participation through VC/OAVM will be available for 1,000 members on first-come-first-served basis, excluding large shareholders (holding 2% or more), promoters, institutional investors, directors, KMPs, and committee chairpersons.

Scrutinizer Appointment

M/s. P Muthukumaran and Associates, Practicing Company Secretary (Reg. No: P2024TN099300) has been appointed as Scrutinizer to scrutinize the e-Voting process. The Scrutinizer will unblock votes cast through remote e-Voting immediately after conclusion of voting at AGM in presence of at least two witnesses and submit report within 2 working days to Chairman/Managing Director/CFO & Company Secretary.

Compliance Confirmation

The AGM is convened in compliance with:

  • Companies Act, 2013
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars allowing virtual meetings
  • Rule 20 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI LODR Regulations

The register of members and share transfer register will remain closed from 18/09/2026 to 24/09/2026 (both days inclusive) for AGM purposes.

Additional Information

  • Cut-off date for determining voting rights: 17/09/2026
  • Dividend record date: 17/09/2026
  • Unpaid dividend for FY 2018-19 will be transferred to IEPF on or before 18/10/2026
  • Members can register for speaker slot from 18th September 2026 (9.00 AM IST) to 22nd September 2026 (5.00 PM IST)
  • Results will be declared and communicated to BSE and NSE and displayed on company website www.kcpsugar.com
  • Helpdesk contacts: NSDL (022-4886 7000, evoting@nsdl.com), CDSL (toll free 1800 22 55 33, helpdesk.evoting@cdslindia.com)