Meeting Details
The 41st Annual General Meeting is scheduled to be held on Tuesday, September 8, 2026, at 12:00 P.M. at the Registered Office of the Company situated at BG-223, Sanjay Gandhi Transport Nagar, GT Karnal Road, New Delhi-110042.
Proposed Resolutions and Implications
Ordinary Business:
Item No. 1: To receive, consider and adopt the Audited Financial Statements of the Company for the Financial Year ended March 31, 2026, along with the Reports of the Board of Directors and Auditors, and the cash flow statements.
Item No. 2: To appoint a director in place of Ms. Manushree Agarwal (DIN: 06620217), who retires by rotation under section 152(6) of the Companies Act, 2013 and offers herself for reappointment.
Special Business:
Item No. 3: Approval of Related Party Transaction(s) with Ganganagar Vehicles Private Limited under Section 188 of the Companies Act, 2013. The company seeks to avail loan/credit facility and allied transactions up to ₹200 Crores during FY 2026-27. This transaction exceeds the 10% turnover threshold (₹5,871.84 Lakhs) and requires member approval by Ordinary Resolution.
Item No. 4: Re-Appointment of Mr. Shankar Lal Agarwal (DIN: 01341113) as Managing Director and Key Managerial Personnel for five years from June 29, 2026, to June 28, 2031, with a monthly salary of ₹50,000 plus benefits.
Item No. 5: Re-Appointment of Mr. Sourabh Agarwal (DIN: 02168346) as Whole-Time Director and Key Managerial Personnel for five years from June 29, 2026, to June 28, 2031, with a monthly salary of ₹100,000 plus benefits.
Voting Process and Methods
The company provides remote e-voting facilities through National Securities Depository Limited (NSDL). The remote e-voting period commences on Saturday, September 5, 2026 (9:00 A.M. IST) and ends on Monday, September 7, 2026 (5:00 P.M. IST). Members holding shares as of the cut-off date (Tuesday, September 1, 2026) may cast their votes electronically. Physical voting through ballot paper will also be available at the AGM for members who have not voted remotely.
Scrutinizer's Role
M/s. GA & Associates Company Secretaries LLP has been appointed as the Scrutinizer to oversee the voting process. The Scrutinizer will submit a consolidated report within two working days after the AGM conclusion, detailing total votes cast for and against each resolution, invalid votes, and whether resolutions were carried.
Compliance with Laws and Regulations
The notice confirms compliance with the Companies Act, 2013, SEBI (LODR) Regulations, 2015, and various MCA and SEBI circulars regarding electronic communication and voting facilities. The company is exempt from Regulation 23 of SEBI LODR Regulations under Regulation 15(2) due to its paid-up capital and net worth.
Additional Information
The register of members and share transfer books will remain closed from September 1, 2026, to September 8, 2026 (both days inclusive). The results of voting will be placed on the company's website (https://kalyanicommercials.com/) and NSDL's website (www.evoting.nsdl.com) immediately after declaration. The company's ISIN is INE610E01010.