Company and Scrip Details

Corporate Identity Number (CIN): L15400TG2009PLC062658

Meeting Details

This is a Postal Ballot process; there is no physical meeting. The voting is conducted entirely through a remote e-voting process.

Summary of Proposed Resolutions

A single resolution for Special Business is proposed:

Item No. 1: To consider and approve the alteration of the Capital Clause (Clause V) of the Memorandum of Association to sub-divide/split each existing equity share with a face value of ₹5 into 5 equity shares with a face value of ₹1 each.

  • Resolution Type: Ordinary Resolution
  • Rationale: To enhance liquidity in the capital market, widen the shareholder base, and make shares more affordable for small investors.
  • Capital Structure Change: The authorized share capital remains unchanged at ₹20,00,00,000. Pre-split, it consists of 4,00,00,000 shares of ₹5 each. Post-split, it will consist of 20,00,00,000 shares of ₹1 each.
  • The issued, subscribed, and paid-up share capital will similarly change from 3,04,32,183 shares of ₹5 each (₹15,21,60,915) to 15,21,60,915 shares of ₹1 each (₹15,21,60,915). The total amount of capital remains unchanged.
  • The new shares will rank pari passu with the existing shares.
  • The Board of Directors is authorized to fix a future Record Date for the sub-division.

Voting Process and Methods

The approval is sought entirely through a Postal Ballot via a remote e-voting process.

  • E-voting Agency: Bigshare Services Pvt Ltd
  • Voting Platform: https://ivote.bigshareonline.com
  • Cut-off Date: October 16, 2026 (Shareholders on this date are eligible to vote)
  • Voting Period: Commences on Sunday, October 25, 2026, at 9:00 A.M. (IST) and ends on Monday, November 23, 2026, at 5:00 P.M. (IST).
  • The notice is being sent only through electronic mode to members whose email addresses are registered.
  • Detailed instructions for different types of shareholders (CDSL, NSDL, physical) are provided in the notice.

Key Voting Outcomes

Voting results are not yet available as the process is announced for a future date. The document states that the results will be announced within two working days from the conclusion of the voting period (November 23, 2026) and will be displayed on the company's website (www.kapstonservices.com) and the e-voting agency's website (https://ivote.bigshareonline.com).

Scrutinizer's Role

Mr. D.S. Rao (ACS 12394; CP NO: 14487), a Practicing Company Secretary from Hyderabad, has been appointed as the Scrutinizer to conduct the postal ballot process in a fair and transparent manner. His decision on the validity of the postal ballots will be final. He will submit a report to the Chairperson of the company after the completion of the scrutiny.

Compliance Confirmation

The notice repeatedly confirms compliance with:

  • Regulation 30 and 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
  • Sections 108, 110, and 102 of the Companies Act, 2013.
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014.
  • Multiple General Circulars issued by the Ministry of Corporate Affairs (MCA), including Circular Nos. 14/2020, 17/2020, 09/2023, and 03/2025.
  • The Secretarial Standard on General Meetings (SS-2) issued by the Institute of Company Secretaries of India.
  • SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020, on e-voting facilities.

Additional Information

The notice confirms that none of the Directors, Key Managerial Personnel, or their relatives are concerned or interested in the resolution. A draft of the modified Memorandum of Association is available for electronic inspection by members upon request via email to cs@kapstonservices.com.