AGM Details

Meeting Date: Saturday, 19th September, 2026

Meeting Time: 3.00 P.M.

Meeting Venue: Registered Office of the Company at Village - Chekuasole, P.O. - Jogerdanga, P.S.- Goaltore, Dist – Paschim Medinipur, PIN– 721121, West Bengal

Agenda - Ordinary Business

1. To consider and adopt the Audited Financial Statements of the Company for the Financial Year ended 31st March, 2026 together with the Reports of the Auditors and Directors thereon.

2. To appoint a director in place of Mrs. Asha Ladia, (DIN: 03504170), who retires by rotation and being eligible offers herself for her re-appointment.

Shareholder Information & Procedures

Record Date & Share Transfer Book Closure: The Register of Members and Share Transfer Books of the Company will remain closed from 13th September, 2026 to 19th September, 2026 (both days inclusive) for the purpose of the AGM.

Proxy Voting: A member entitled to vote is entitled to appoint a proxy. The instrument appointing the proxy must be deposited at the registered office not less than 48 hours before the AGM. A proxy can act for a maximum of 50 members holding an aggregate of not more than 10% of the total share capital.

Corporate Representatives: Corporate members must send a certified copy of the Board Resolution authorizing their representative.

Annual Report Dispatch: The Notice and Annual Report for FY ended March 31, 2026, will be sent via email to members whose addresses are registered. The documents will also be available on the company's website (www.karnimatacoldstorage.in), the stock exchange website, and the e-Voting website (https://ivote.bigshareonline.com).

Remote E-Voting Process

Voting Period: Begins on Wednesday, 16th September, 2026 at 9.00 A.M. and ends on Friday, 18th September, 2026 at 5.00 P.M.

Cut-off Date: Saturday, 12th September, 2026.

E-Voting Service Provider: Bigshare Services Pvt. Ltd.

Scrutinizer Appointed: CS Babu Lal Patni (FCS-2304, CP No-1321), Practicing Company Secretaries, Kolkata, has been appointed to scrutinize the remote e-voting and voting at the AGM.

The notice provides extensive, detailed instructions for different types of shareholders (CDSL, NSDL, physical) on how to access and use the e-voting platform.

Details of Director Seeking Re-appointment

Name: Mrs. Asha Ladia

DIN: 03504170

Expertise: Relevant experience in Trading and Investment Businesses; Experience of being an agent for Life Insurance Corporation of India.

Other Directorships: NIL in other public companies.

Committee Memberships: NIL.

Shares Held: 114,000 shares in the company.

Inter-se Relationships: NIL.

Additional Notes

Members are requested to bring their annual report copy, completed attendance slip, and valid ID proof to the AGM.

The Register of Directors and Key Managerial Personnel will be available for inspection at the AGM.

Relevant documents referred to in the notice are open for inspection at the registered office on working days from 11.00 A.M. to 2:00 P.M. until the AGM date.

Grievances can be directed to the Company Secretary at the registered office address or via email.

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