AGM Details

The 45th Annual General Meeting of Khadim India Limited will be held on Thursday, September 24, 2026 at 11:30 a.m. IST through Video Conferencing / Other Audio-Visual Means without physical presence of members. The deemed venue is the Registered Office of the Company.

Business Items

Ordinary Business:

1. To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended March 31, 2026 together with Reports of Board of Directors and Auditors.

2. To appoint a Director in place of Mr. Ritoban Roy Burman (DIN: 08020765), who retires by rotation and offers himself for re-appointment.

3. Re-appointment of Statutory Auditors: To consider and pass an Ordinary Resolution for re-appointment of M/s. Ray & Ray, Chartered Accountants (Firm Registration No. 301072E) as Statutory Auditors for a second term of 5 consecutive years commencing from conclusion of 45th AGM till conclusion of 50th AGM in financial year 2031-32. Remuneration to be mutually agreed between Board and Auditors.

Special Business:

4. Continuation of Independent Director: To consider and pass a Special Resolution for continuation of office of Prof. (Dr.) Surabhi Banerjee (DIN: 07829304) as Independent Director beyond age 75 (attaining 75 on October 29, 2026) until expiry of her existing term on May 24, 2027.

5. Alteration of Articles of Association: To consider and pass a Special Resolution to alter Clause 16(c)(i)(B) of AoA to specify that price of shares issued to any persons (whether including preferential allotment recipients or not) shall be determined as per SEBI (Issue of Capital and Disclosure Requirements) Regulations, 2018.

Key Dates and Voting Information

  • Cut-off date for determining members entitled to vote: Thursday, September 17, 2026
  • Remote e-voting period: Commences at 9:00 a.m. IST on Monday, September 21, 2026 and ends at 5:00 p.m. IST on Wednesday, September 23, 2026
  • E-voting during AGM: Facility available for members attending virtually who haven't voted remotely
  • Scrutinizer: Mr. A.K. Labh (FCS F4848, CP No. 3238) of M/s. A.K. Labh & Co., Company Secretaries, Kolkata appointed
  • Results declaration: To be announced within stipulated time after AGM, placed on company website (www.khadims.com) and NSDL website (www.evoting.nsdl.com), and communicated to stock exchanges

Director Information

Mr. Ritoban Roy Burman (Seeking re-appointment)

  • DIN: 08020765, Date of Birth: June 04, 1992, Age: 34 years
  • Qualification: Bachelor's degree in Mass Communication from St. Xavier's College, Kolkata
  • First appointment: December 14, 2017
  • Shareholding: 3,000 equity shares (0.02%)
  • Relationship: Son of Mr. Siddhartha Roy Burman (Executive Chairman), brother of Mr. Rittick Roy Burman (Managing Director)
  • Outside directorship: KSR Footwear Limited
  • Meetings attended: 4 out of 5 Board meetings in FY 2025-26
  • Remuneration (FY 2025-26): ₹0.16 million

Prof. (Dr.) Surabhi Banerjee (Continuation beyond age 75)

  • DIN: 07829304, Date of Birth: October 29, 1951, Age: 74 years (will attain 75 on October 29, 2026)
  • Qualification: Master's degree in Arts from University of Leeds, U.K., Doctorate in English from University of Calcutta
  • Experience: 38 years as academician, former Vice Chancellor of Central University of Orissa, University of Gour Banga and Netaji Subhas Open University
  • First appointment: May 25, 2017
  • Shareholding: Nil
  • Meetings attended: 5 out of 5 Board meetings in FY 2025-26
  • Remuneration (FY 2025-26): ₹0.53 million
  • Current term: May 25, 2022 to May 24, 2027

Auditor Re-appointment Details

  • M/s. Ray & Ray currently serving first term from 40th AGM (September 28, 2021) to conclusion of 45th AGM
  • Firm Registration No.: 301072E, Head office: Webel Bhavan, Ground Floor, Block – EP & GP, Sector – V, Salt Lake, Kolkata – 700091
  • Possesses valid certificate issued by Peer Review Board of ICAI
  • Pan-India presence with branch offices in New Delhi, Mumbai, Bengaluru and Chennai
  • Established in 1922 with decade-long experience
  • Fees for FY 2025-26 mentioned in Annual Report (not specified in this notice)
  • Future remuneration to be determined by Board based on Audit Committee's recommendation

Recent Board Changes

  • Mrs. Upama Mukherjee (DIN: 10585455) resigned as Independent Director effective April 06, 2026 citing personal reasons
  • Mr. Sekhar Bhattacharjee (DIN: 05125932) appointed as Additional Director (Non-Executive Independent Director) effective July 02, 2026 for term until July 01, 2031, subject to shareholder approval at EGM on August 01, 2026
  • Mr. Siddhartha Roy Burman re-designated as Executive Chairman and Whole-Time KMP for 3 years from April 01, 2025
  • Mr. Rittick Roy Burman re-designated as Managing Director and Whole-Time KMP for 3 years from April 01, 2025

Dividend and Share Transfer Information

  • All dividend payments made electronically only (no physical warrants/cheques)
  • Unclaimed dividend for financial year ended March 31, 2019 to be transferred to IEPF by September 11, 2026
  • Corresponding shares also liable to be transferred to IEPF demat account
  • Company published notices in Business Standard (English) and Aajkal (Bengali) newspapers advising members to claim dividends
  • Complete list of affected members available on company website: https://www.khadims.com/pages/unpaid-uncliamed-dividend

Additional Information

  • No shareholders holding shares in physical mode as on notice date
  • All documents referred to in notice available for inspection by members via email request to compliance@khadims.com
  • Members can register as speakers for AGM by email from September 11-17, 2026
  • Green initiative: Members encouraged to register email addresses for electronic communication
  • NSDL appointed to provide remote e-voting and e-voting during AGM services
  • Detailed instructions for attending AGM through VC/OAVM and voting provided in Annexures III and IV