Meeting Details

The 37th Annual General Meeting (AGM) of Kkalpana Plastick Limited was held on Wednesday, 23rd September, 2026 at 12:30 PM IST through Video Conferencing/Other Audio-Visual Means (VC/OAVM). The meeting concluded at 01:06 PM IST. The deemed venue was the Registered Office of the Company at 12, Dr. U.N. Brahmachari Street, Maruti Building, 5th Floor, Flat No. 5F, Kolkata-700017.

Compliance Framework

The meeting was conducted in compliance with:

  • MCA General Circular No. 03/2025 dated 22nd September, 2025
  • MCA General Circular No. 20/2020 dated 5th May, 2020
  • Companies Act, 2013 and relevant rules
  • SEBI Listing Regulations

The company availed services of National Securities Depository Limited (NSDL) for electronic dispatch of AGM notice, annual report, and providing VC/OAVM and e-voting facilities.

Attendance

Directors and KMP:

  • Mr. Sajjan Kumar Sharma (DIN: 02162166), Whole-Time Director - attended from registered office
  • Mr. Navdeep Bhansali (Membership No: ACS 60924), Company Secretary and CFO - attended from registered office
  • Mrs. Rashi Nagori Mehta (DIN: 09057989), Independent Director - attended from Kolkata
  • Ms. Shampa Paul (DIN: 07490402), Independent Director - attended from Kolkata
  • Ms. Ananya Dey (DIN: 01297763), Director - attended from Kolkata

Other Representatives:

  • Mr. Abhishek Kanoria, Authorised Representative of the Company
  • Mr. Aditya Kumar Das and Mr. Ranjit Kumar Haldar, Representatives of Statutory Auditors (M/s B. Mukherjee & Co)
  • Mr. B.K. Barik, Representative of Secretarial Auditors (M/s B.K. Barik & Associates)
  • Mr. Ashok Kumar Daga, Scrutinizer

Members:

80 members attended the meeting through VC.

Proceedings

Mr. Sajjan Kumar Sharma, Whole-Time Director, chaired the meeting. The Company Secretary confirmed requisite quorum was present and commenced proceedings.

Voting Arrangements:

  • Remote e-Voting before AGM was available from Sunday, 20th September, 2026 at 09:00 AM IST to Tuesday, 22nd September, 2026 at 05:00 PM IST
  • Remote e-Voting at AGM was available during the meeting and remained open until 15 minutes after conclusion
  • Mr. Ashok Kumar Daga was appointed as Scrutinizer to supervise the e-voting process

Document Distribution:

  • Notice of AGM and Annual Report for FY 2025-2026 were sent electronically on Friday, 14th August, 2026
  • Benpos date was Friday, 7th August, 2026
  • For shareholders without email addresses, letters were sent on Wednesday, 12th August, 2026 with web-link to documents
  • Newspaper publications were made on Tuesday, 11th August, 2026 (pre-dispatch) and Saturday, 15th August, 2026 (post-dispatch)
  • Documents were available on websites of BSE Limited, Calcutta Stock Exchange Limited, NSDL, and the company

Special Window Facility:

Pursuant to SEBI Circular dated 30th January, 2026, the company provided Special Window for Transfer and Dematerialisation of Physical Securities from 5th February, 2026 to 4th February, 2027 for eligible cases where transfer requests were previously rejected, returned or not attended to.

Agenda Items

Ordinary Business:

1. To receive, consider and adopt the Audited Balance Sheet as at March 31, 2026, Statement of Profit & Loss, Cash Flow Statement for year ended March 31, 2026, and Reports of Directors and Statutory Auditor

2. To appoint a director in place of Mrs. Ananya Dey (DIN: 01297763) who retires by rotation under Section 152(6) of Companies Act, 2013

Special Business:

3. Re-appointment of Mr. Sajjan Kumar Sharma (DIN: 02162166) as Whole-Time Director

4. Re-appointment of Mrs. Rashi Nagori Mehta (DIN: 09057989) as Independent Director

5. Re-appointment of Ms. Shampa Paul (DIN: 07490402) as Independent Director

All business items were conducted as per applicable provisions of Companies Act, SEBI Listing Regulations, and relevant circulars/guidelines.

Shareholder Participation

  • Speaker registration window was open for 10 days prior to meeting until Saturday, 12th September, 2026 at 05:00 PM IST
  • 9 members registered as speakers
  • Some registered speakers did not join the meeting
  • Remaining speaker shareholders participated and their submissions were addressed

Voting Results and Disclosure

  • Scrutinizer to unblock votes after closure of voting period and submit consolidated voting results (Remote e-Voting before AGM and Remote e-Voting at AGM) with Scrutinizer's Report
  • Voting results to be made available on company website (www.kkalpanaplastick.com), NSDL website (www.evoting.nsdl.com), and stock exchange websites (www.bseindia.com and www.cse-india.com) within 2 working days from meeting conclusion
  • One-way webcast of AGM proceedings to be made available on company website shortly

Additional Information

  • Statutory registers (Directors and KMP shareholding under Section 170, Contracts and Arrangements under Section 189) were available for electronic inspection at AGM
  • No proxy register was maintained as proxy attendance was dispensed with under MCA Circulars
  • The document constitutes a summary of proceedings, not the formal minutes of the meeting