AGM Details

The Thirty First Annual General Meeting of KMF Builders and Developers Limited (CIN: L45203KA1995PLC017422) will be held on Thursday, 24th September 2026 at 09.30 A.M. at Zip By Spree Hotels Purple Orchid Whitefield, 65, 1st Main Rd, Main, off Channasandra, Hopeform Junction, Maithri Layout, Kadugodi, Bengaluru-560066, Karnataka.

Agenda Items

Ordinary Business

1. To consider and adopt the Financial Statements of the Company for the financial year ended 31st March 2026, along with Reports of the Board of Directors and Auditors.

2. To appoint a Director in place of Mrs. Kavita Chadha (DIN: 03304018) who retires by rotation and offers herself for re-appointment.

Special Business

3. Prior approval for Related Party Transactions - To consider and pass a special resolution granting consent to the Board of Directors to enter into transactions with Related Parties for providing loans, making investments, or other activities allowed under sections 186 and 188 of the Companies Act, 2013.

Book Closure Period

Pursuant to Section 91 of the Companies Act, 2013 and Rules 10 of Companies (Management and Administration) Amendments Rules, 2015, the Register of Members and Share Transfer Book will remain closed from Wednesday, 16th September 2026 to Sunday, 20th September 2026 (both days inclusive) for the purpose of the AGM.

Director Re-appointment Details

Mrs. Kavita Chadha (DIN: 03304018) seeks re-appointment as Director:

  • Date of Birth: 23/06/1963
  • Date of Initial Appointment: 22/06/2007
  • Expertise: Admin and Management
  • Directorship in other Indian Public Limited Companies: 1 (KMF Securities Limited)
  • Shares held in the Company: 10,80,400 shares as on 31.03.2026
  • Relationship: Promoter of the Company, Mother of Mr. Gorve Chadha (Managing Director)
  • Qualification: Graduate, joined the Company in 2010 as Director, working as Project Consultant with experience in planning and project execution

Voting Arrangements

  • Cut-off date for determining voting rights: 15th September 2026
  • Remote e-voting period: 21.09.2026 at 09:00 A.M. to 23.09.2026 at 05:00 P.M. through NSDL
  • Scrutinizer appointed: Mr. Deepak Sadhu, Practicing Company Secretary (Deepak Sadhu & Company)
  • Members can vote through NSDL e-Voting system using various login methods for demat and physical shareholders

Related Party Transactions Details (Item No. 3)

The explanatory statement provides details of proposed related party transactions requiring shareholder approval:

| Sr. No. | Related Party Name | Nature of Relationship | Nature of Transaction | Maximum Expected Value per Transaction (₹ Lakhs) |

| 1 | Gorve Chadha | Managing Director | Advance receivables | 10.00 |

| | | | Lease Advance | 15.00 |

| 2 | Kavita Chadha | Mother of Managing Director | Outstanding Loan Payable | 10.00 |

| 3 | Companies in which above mentioned parties are Directors, Partners, Sole Proprietors, etc. | Executive Director is interested | Financial Transactions such as Inter Corporate Deposit, Inter Corporate Borrowings, etc. | 700.00 |

All transactions are stated to be carried out as part of business requirements and on arm's length basis. Mr. Gorve Chadha and Mrs. Kavita Chadha are interested parties and cannot vote on this resolution.

Additional Information

  • Proxy forms must be received at 508 Golf Manor NAL wind tunnel road Murgeshpalya Bangalore 560017 by 09.30 a.m. on 22nd September 2026
  • Corporate Members must send certified copy of Board Resolution authorizing representatives
  • Complete annual report available at www.kmfbuilders.com
  • Company Secretary & Compliance Officer: Priyanka Behl
  • Chairman & Managing Director: Gorve Chadha (DIN: 06407884)