Meeting Details

  • Type of Meeting: Postal Ballot
  • Date of Declaration of Results: June 15, 2026
  • Record Date: May 08, 2026
  • Total Number of Shareholders on Record Date: 5,641

Proposed Resolutions and Implications

Two ordinary resolutions were proposed for shareholder approval via postal ballot:

1. Resolution 1: To approve an increase in the Authorised Share Capital of the Company and make consequent alteration in Clause V of the Memorandum of Association of the Company.

2. Resolution 2: To consider and approve the issuance of bonus shares.

Both resolutions were passed with requisite majority, enabling the company to increase its capital base and proceed with a bonus share issue.

Voting Process and Methods

  • Voting Method: Remote e-voting exclusively through the platform provided by National Securities Depository Limited (NSDL).
  • Voting Period: Commenced at 09:00 AM IST on May 17, 2026, and ended at 5:00 PM IST on June 15, 2026.
  • Notice Distribution: The notice of postal ballot was sent electronically via email to all members whose email addresses were registered as of the cut-off date. Hard copies were not dispatched.
  • Scrutinizer: M/s. SCS & CO LLP (Anjali Sangtani, Membership No. A41942) was appointed scrutinizer by the Board of Directors on May 14, 2026.

Key Voting Outcomes

Resolution 1: Increase in Authorised Share Capital

  • Total Votes Cast: 6,632,161 shares (64.5207% of total outstanding shares)
  • Votes in Favor: 6,631,261 shares (99.9864% of votes polled)
  • Votes Against: 900 shares (0.0136% of votes polled)
  • Category-wise Breakdown:
  • Promoter & Promoter Group: 6,053,978 shares voted (100% of holdings), all in favor.
  • Public Institutions: 0 shares voted (0% of holdings).
  • Public Non-Institutions: 578,183 shares voted (14.0345% of holdings), with 577,283 in favor and 900 against.
  • Result: Passed

Resolution 2: Issuance of Bonus Shares

  • Total Votes Cast: 6,632,161 shares (64.5207% of total outstanding shares)
  • Votes in Favor: 6,632,161 shares (100% of votes polled)
  • Votes Against: 0 shares
  • Category-wise Breakdown:
  • Promoter & Promoter Group: 6,053,978 shares voted (100% of holdings), all in favor.
  • Public Institutions: 0 shares voted (0% of holdings).
  • Public Non-Institutions: 578,183 shares voted (14.0345% of holdings), all in favor.
  • Result: Passed

Participation Summary

  • Total Shareholders Voting: 72 shareholders (Promoter & Promoter group/ Public non-institutional shareholders)
  • Invalid Votes: 0 invalid votes across all shareholder categories for both resolutions.

Scrutinizer's Role and Findings

  • M/s. SCS & CO LLP was responsible for scrutinizing the votes cast through the remote e-voting platform and supervising the postal ballot process.
  • The scrutinizer confirmed that the voting process was conducted in a fair and transparent manner based on reports generated from the NSDL platform.
  • The scrutinizer's report, dated June 15, 2026, concluded that both ordinary resolutions were passed with the requisite majority.
  • All voting records and papers will remain in the scrutinizer's custody until the Chairman approves and signs the minutes, after which they will be handed over to the Company Secretary.

Compliance Confirmation

The document confirms compliance with:

  • Sections 108 & 110 of the Companies Act, 2013
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • The notice was hosted on the company's website (www.kotyark.com), the e-voting website (www.evoting.nsdl.com), and the websites of the stock exchanges (NSE and BSE).
  • A newspaper advertisement was published in the Financial Express (English and Gujarati editions) on May 16, 2026.

Additional Information

  • NSE Symbol: KOTYARK
  • BSE Scrip Code: 544726