AGM Details

The 36th Annual General Meeting will be held on Friday, September 18, 2026, at 11:30 AM (IST) through Video Conferencing (VC) / Other Audio Visual Means (OAVM). The deemed venue is the registered office at Office No. 511-513, Global Square, S. No. 247, 14B, Yerawada, Pune – 411006.

Ordinary Business Items

1. Adoption of Financial Statements

  • To receive, consider and adopt the Audited Standalone Financial Statements for the Financial Year ended March 31, 2026
  • Includes Balance Sheet as on March 31, 2026, Statement of Profit & Loss, Cash Flow Statement
  • Includes Reports of Board of Directors and Auditors

2. Declaration of Dividend

  • To declare dividend of Rs. 3.00 per equity share (face value Rs. 10/- each) for FY2025-26
  • Dividend to be paid to members on the Register of Members as on Record Date
  • Record Date: Friday, September 11, 2026
  • Dividend will be paid within 30 days from declaration date
  • TDS will be applicable as per Income-tax Act, 2025

3. Re-appointment of Director

  • Mr. Nitin Shyam Rajore (DIN: 01802633) retires by rotation and offers himself for re-appointment
  • Ordinary Resolution required for re-appointment

Special Business Items

4. Re-Appointment of Mr. Nitin Shyam Rajore as Whole-Time Director

  • Special Resolution for re-appointment as Whole-Time Director for 5 years
  • Term: December 01, 2026 to November 30, 2031
  • Remuneration terms:
  • Monthly Salary: Rs. 6,50,000/-
  • Gratuity payable as per Code on Social Security, 2020
  • Perquisites:
  • Driver's salary not exceeding Rs. 30,000/- per month
  • Company car with maintenance
  • Mobile handset and telephone expenses
  • Mediclaim premium reimbursement up to Rs. 60,000/- per annum
  • Minimum remuneration payable even in event of loss or inadequacy of profits
  • Board authorized to make variations up to 20% per annum without further member approval
  • Appointment may be terminated with 6 months' notice or payment in lieu
  • Immediate termination possible for gross negligence, misconduct, or loss of confidence

5. Appointment of Mr. Ravi Kapoor as Independent Director

  • Special Resolution for appointment as Independent Director
  • Term: 5 years from December 01, 2026 to November 30, 2031
  • DIN: 07291227
  • Age: 71 years (will attain 75 years during tenure)
  • Qualifications: B.Tech (Metallurgical Engineering) from IIT Bombay, MMS (Finance) from JBIMS, Mumbai
  • Experience: 36 years in finance and commercial management, 17 years in C-level roles
  • To receive sitting fees as approved by Board

6. Appointment of Ms. Vijeta Subhash Kulkarni as Independent Director

  • Special Resolution for appointment as Independent Director
  • Term: 5 years from December 01, 2026 to November 30, 2031
  • DIN: 11841890
  • Age: 44 years
  • Qualifications: Master's in Personnel Management from Pune University, B.Com
  • Experience: 21 years in HR across healthcare, manufacturing, automotive, and BFSI sectors
  • To receive sitting fees as approved by Board

7. Approval of Material Related Party Transactions

  • Ordinary Resolution for omnibus approval of Related Party Transactions
  • Parties: Western India Forgings Private Limited (Holding Company) and Western Heat and Forge Private Limited
  • Approval period: From conclusion of 36th AGM to conclusion of next AGM
  • Aggregate limit: Rs. 33,00,00,000/- (Thirty-Three Crore only)
  • Breakdown of limits:
  • Western India Forgings: Rs. 32,45,00,000/-
  • Sale of Raw Material & Forgings: Rs. 5.50 crore
  • Sale of Services (Job work): Rs. 13.20 crore
  • Sale of Scrap & Consumables: Rs. 0.88 crore
  • Purchase of Raw Material & Forgings: Rs. 10.45 crore
  • Purchase of Services (Job work): Rs. 1.10 crore
  • Lease Rent: Rs. 0.066 crore
  • Selling agent Commission: Rs. 1.034 crore
  • Others: Rs. 0.22 crore
  • Western Heat and Forge: Rs. 55,00,000/-
  • Sale of Raw Material & Forgings: Rs. 3.30 lakh
  • Sale of Services (Job work): Rs. 1.10 lakh
  • Purchase of Raw Material & Forgings: Rs. 0.55 lakh
  • Purchase of Services (Job work): Rs. 0.55 lakh
  • Transactions to be at arm's length and in ordinary course of business
  • FY2025-26 actual transactions: WIFPL - Rs. 1,369.32 lakh, WHFPL - Rs. 2.11 lakh

Record Date and Share Transfer Book Closure

  • Register of Members and Share Transfer Books will remain closed from Saturday, September 12, 2026 to Friday, September 18, 2026 (both days inclusive)

E-Voting Details

  • Remote e-voting period: September 15, 2026 (9:00 AM) to September 17, 2026 (5:00 PM)
  • Cut-off date for voting rights: September 11, 2026
  • Scrutinizer: M/s Satish & Satish, Practising Company Secretaries, Pune
  • Results to be declared within 2 working days of AGM conclusion

Dividend Payment Information

  • Dividend payable to shareholders registered as on September 11, 2026
  • TDS applicable as per Income-tax Act, 2025
  • Resident shareholders with dividend income up to Rs. 10,000/- exempt from TDS
  • Various TDS rates apply for different categories of shareholders
  • Members must update PAN, contact details, and bank account information

Additional Information

  • AGM Notice and Annual Report 2025-26 available on company website www.kvforge.com
  • Physical copies available at registered office for inspection
  • Members can submit queries by email to invest@kvforge.com by September 11, 2026
  • Company RTA: MUFG Intime India Private Limited (formerly Link Intime India Private Limited)