Meeting Details

  • Date: Tuesday, September 29, 2026
  • Time: 11:30 A.M. IST
  • Location: Conducted through Video Conferencing or Other Audio-Visual Means
  • Deemed Venue: Registered Office at Office No. 33, Dimple Arcade, Near Sai Dham Temple, Thakur Complex, Kandivali East, Mumbai – 400101
  • Type: Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business:

1. To receive, consider and adopt the Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and the Auditors thereon (Ordinary Resolution)

2. To receive, consider and adopt the Audited Consolidated Financial Statements of the Company for the financial year ended March 31, 2026, together with the Report of the Auditors thereon (Ordinary Resolution)

3. To appoint a director in place of Mrs. Vineeta Jain (DIN: 10481057), who retires by rotation at this Annual General Meeting and being eligible offers herself for re-appointment (Ordinary Resolution)

Special Business:

4. Re-appointment and fixation of remuneration of Mrs. Vineeta Jain (DIN: 10481057) as Whole-time Director for a period of three (3) years, commencing from January 30, 2027 to January 30, 2030 (Special Resolution)

The reappointment of Mrs. Vineeta Jain is proposed in accordance with Sections 196, 197, 198, 203 and other applicable provisions of the Companies Act, 2013 read with Schedule V to the Act. The remuneration package includes:

  • Basic Salary: Up to Rs. 1,20,000 per month with increments as decided by the Nomination and Remuneration Committee
  • Perquisites, benefits, and allowances as decided by the Board
  • Company's contribution to Provident Fund, leave encashment, and gratuity as per HR Policy
  • Overall remuneration not to exceed limits prescribed under relevant sections of the Companies Act
  • No sitting fees for attending Board or Committee meetings

Voting Process and Methods

The Company is providing facility for shareholders to exercise their right to vote through electronic means pursuant to Section 108 of the Companies Act, 2013 and Regulation 44 of SEBI Listing Regulations:

  • Remote e-Voting Period: Commences September 26, 2026
  • E-Voting Service Provider: KFin Technologies Limited
  • Cut-off Date: Tuesday, September 21, 2026 (for determining voting rights)
  • Voting Methods: Remote e-voting and e-voting during the AGM
  • Members can opt for only one mode of voting; remote e-voting prevails if both methods used

Shareholder Participation Details

  • Institutional/Corporate shareholders must send certified copies of authorization resolutions to scrutinizer at csronakjhuthawat@gmail.com
  • Joint holders: Only the first-named holder entitled to vote
  • Participation through VC/OAVM limited to 1,000 members on first-come-first-served basis (excluding large shareholders holding 2% or more, promoters, institutional investors, directors, KMPs, etc.)
  • Members can join 30 minutes before and within 15 minutes after scheduled commencement time
  • Speaker registration required for expressing views/asking questions during AGM

Scrutinizer Appointment and Role

  • M/s. Ronak Jhuthawat & Co. appointed as Scrutinizer
  • Scrutinizer to unblock votes within 3 working days from conclusion of remote e-voting period
  • Scrutinizer's Report to be prepared in presence of at least 2 witnesses not employed by the Company
  • Results and Scrutinizer's Report to be placed on company website and communicated to NSE

Compliance with Laws and Regulations

The notice confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 and relevant Rules
  • MCA Circulars: No. 14/2020, 17/2020, 20/2020, 02/2021, 2/2022, 10/2022, 11/2022, 09/2023, 03/2025
  • SEBI Circulars including General Circular No. 03/2025 dated September 22, 2025
  • Secretarial Standard on General Meetings (SS-2) issued by ICSI

Signatories and Company Information

  • Mahendra Kumar Jain, Managing Director (DIN: 09765526)
  • Company Registration Address: Office No. 33, Dimple Arcade Basement, Near Asha Nagar Kandivali (East) Off W E Highway, Mumbai, Maharashtra, India, 400101
  • Company Website: https://kshitijpolyline.co.in/
  • Investor Contact: kshitij123@hotmail.com

Additional Information

  • Annual Report 2025-26 being sent to all members at their registered email IDs or addresses
  • Members requested to register/update email addresses with Depository Participants for electronic communications
  • Company maintains statutory registers including Register of contracts and Register of directors and key managerial personnel
  • Online Dispute Resolution Portal available at https://smartodr.in/login for investor disputes
  • Green Initiative encouraged for electronic communication