Meeting Details

The 21st Annual General Meeting was held on Monday, September 21, 2026 at 4:00 p.m. (IST) via Video Conferencing (VC) / Other Audio-Visual Means (OAVM).

Compliance Particulars

  • Mode of Meeting: Video Conferencing (VC) / Other Audio-Visual Means (OAVM)
  • Platform Service Provider: Central Depository Services (India) Limited (CDSL)
  • Cut-off Date for Voting: Friday, September 11, 2026
  • Remote Electronic Voting Timeline: September 17, 2026 (9:00 a.m.) to September 20, 2026 (5:00 p.m.)
  • Scrutinizer: CS Manoj Mimani, Partner - M/s R M Mimani & Associates LLP
  • Total Shareholders Present & Quorum: 16 shareholders were present via Video Conferencing (VC) / Other Audio-Visual Means and constituted the quorum in terms of Section 103 of the Companies Act, 2013
  • Meeting Conclusion Time: 4:30 p.m. (Including 15-minute e-voting window)

Attendees

Directors & KMPs Present:

  • Mrs. Jayshri Madhusudan Lakhotiya: Chairperson & Executive Director
  • Mr. Madhusudan Shamsundar Lakhotiya: Managing Director
  • Mr. Murli Harishkumar Lakhotia: Non-Executive Director
  • Mr. Vashishtha Mohan Pandiya: Independent Director (Chairperson of Nomination and Remuneration Committee and Stakeholders Relationship Committee)
  • Mr. Kanhaiya Lal Sharma: Independent Director
  • Ms. Kajal Dubey: Independent Director (Chairperson of Audit Committee)
  • Mr. Vivek Vijay Rathi: Chief Financial Officer (CFO)
  • Mrs. Shannu Vinayak Chaturvedi: Company Secretary & Compliance Officer

Other Invitees in Attendance:

  • Mr. Praveen Purohit, Representatives of the Statutory Auditors
  • Mr. Rohit S. Kasat, Representatives of the Secretarial Auditors
  • CS Manoj Mimani, Partner of M/s R M Mimani & Associates LLP, Scrutinizer

Meeting Proceedings

The meeting commenced with a formal welcome address by the Company Secretary who explained the meeting modality and voting procedures. Eligible shareholders (holding shares on the cut-off date of September 11, 2026) had cast votes through remote e-voting between September 17-20, 2026. Shareholders who did not vote earlier were allowed to vote electronically during the meeting.

All statutory registers and required documents were made available electronically for shareholder inspection during the meeting.

Mr. Madhusudan Lakhotiya, Managing Director chaired the meeting in place of Mrs. Jayshri Madhusudan Lakhotiya as proposed by the Board Members. The Chairman delivered an address detailing the company's financial performance highlights for the past fiscal year and strategic maps for the current period.

The Notice of the AGM together with the Audited Financial Statements for the fiscal year ended March 31, 2026 along with the Board's Report and the Auditors' Report were taken as read. The Company Secretary confirmed that no qualifications, reservations, or adverse remarks were made by the Statutory Auditors in their Report.

No queries were raised by shareholders.

Resolutions Presented

The following resolutions were presented to shareholders for consideration:

1. To receive, consider and adopt the audited financial statements of the Company for the financial year ended March 31, 2026, and the reports of the Board of Directors and the Statutory Auditors thereon.

2. To appoint a Director in place of Mrs. Jayshri Lakhotiya (DIN: 05357609), who retires by rotation and being eligible, offers herself for re-appointment.

3. Appointment of Statutory Auditor to fill casual vacancy.

4. To appoint M/s Praveen Purohit & Associates, Chartered Accountants as the Statutory Auditor.

5. Appointment of Ms. Kajal Dubey (DIN: 09717665) as an Independent Director of the Company.

6. Appointment of Mr. Murli Harishkumar Lakhotia (DIN: 06898391) as a Director of the Company.

Voting and Results

The electronic voting system on the CDSL portal was kept operational for 15 minutes post conclusion of the meeting for shareholders who had not yet exercised their votes.

Results will be declared within two working days of the AGM based on the Scrutinizer's Report and will be published on the Company's website (www.lakhotiapoly.in), the CDSL e-voting portal (www.evotingindia.com), and the website of BSE Limited (www.bseindia.com).

The meeting concluded at 4:30 p.m. with a vote of thanks to the Chair.