Document and Meeting Details

  • Type of Meeting: Postal Ballot (Remote e-Voting only; no physical meeting)
  • Cut-off Date for Eligibility: Friday, June 05, 2026. Only members registered as of this date are eligible to vote.
  • Scrutinizer: CA Piyush Agrawal, Chartered Accountants (Membership No. 135041) was appointed to scrutinize the e-voting process.

Summary of Proposed Resolutions and Implications

Item No. 1: Appointment of Statutory Auditors

This resolution proposes the appointment of M/s. Singh Mundada & Associates, Chartered Accountants (FRN:122059W), as the company's statutory auditors. This is to fill a casual vacancy caused by the resignation of the previous auditors, M/s. DMKH & Co., Chartered Accountants (FRN: 116886W), who resigned effective May 26, 2026. Their resignation letter did not contain any concerns affecting financial reporting or the audit process. If approved, the new auditors will hold office from the date of member approval until the conclusion of the ensuing Annual General Meeting, with remuneration to be fixed by the Board.

Item No. 2: Regularisation of Director

This resolution proposes the regularisation of Mrs. Sharda Ghansham Sikchi (DIN: 11683795) as a Non-Executive Woman Director. She was initially appointed as an Additional Director by the Board on April 30, 2026. Her profile notes she has a 10th-standard education and hands-on experience in cotton ginning operations, including raw cotton procurement and quality grading. Her appointment is intended to strengthen the Board's operational expertise.

Voting Process and Methods

The voting is to be conducted exclusively through remote e-voting; physical ballot forms are not being sent.

  • E-Voting Service Provider: National Securities Depository Limited (NSDL)
  • E-Voting Period: Commences at 9:00 a.m. IST on Wednesday, June 17, 2026, and concludes at 5:00 p.m. IST on Thursday, July 16, 2026.
  • Voting Methods: Detailed instructions are provided for shareholders holding shares in both dematerialized and physical form, including login procedures via NSDL's website (https://www.evoting.nsdl.com/) or through Depository Participants (DPs).
  • Helpdesk: Technical support is available from NSDL at evoting@nsdl.com or phone 022-48867000.

Key Voting Outcomes and Scrutinizer's Role

The results of the postal ballot, along with the Scrutinizer's report, will be announced on Friday, July 17, 2026.

  • The scrutinizer, CA Piyush Agrawal, will submit his report to the Managing Director upon completion of the vote scrutiny.
  • The results will be intimated to the National Stock Exchange of India Limited (NSE) and uploaded on the company's website (https://laxmicotspin.com/) and NSDL's website (www.evoting.nsdl.com).
  • The resolution will be deemed passed on the last date of e-voting (July 16, 2026) if approved by the requisite majority.

Compliance Confirmation

The notice confirms compliance with:

  • Sections 108, 110, and other applicable provisions of the Companies Act, 2013.
  • The Companies (Management and Administration) Rules, 2014.
  • SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024.
  • MCA General Circular No. 09/2024 dated September 19, 2024.
  • Regulation 44 of the SEBI LODR Regulations, 2015.
  • Secretarial Standard SS-2 on General Meetings.

The notice is being sent only by electronic mode to members whose email addresses are registered.

Other Relevant Information

  • Company Identification: CIN No. - L17120MH2005PLC156866
  • Scrip Code/ISIN: IAXMTCOT / INE801V01019
  • Contact: Registrar & Transfer Agent (RTA) is MUFG Intime India Private Limited; members holding physical shares must contact them at yash.parab@in.mpms.mufg.com with a copy to complianceofficer@laxmicotspin.com to register an email address.
  • Document Availability: The notice is available on the company's website, the NSE website (www.nseindia.com), and the NSDL website (https://eservices.nsdl.com).