Meeting Details

  • Meeting Type: 42nd Annual General Meeting (AGM)
  • Date: Tuesday, September 22, 2026
  • Time: 11:00 A.M. IST
  • Mode: Video Conferencing (VC) or Other Audio-Visual Means (OAVM)
  • Record Date: September 15, 2026 (for determining voting eligibility)
  • Register Closure: September 16, 2026 to September 22, 2026 (both days inclusive)

Proposed Resolutions

Ordinary Business

1. Adoption of Financial Statements: To consider and adopt the audited financial statements of the Company for the financial year ended March 31, 2026, together with reports of Board of Directors and auditors.

2. Appointment of Director: To appoint Mr. K. Krishna Swamy (DIN: 00840887) as a director liable to retire by rotation.

Special Business

3. Ratification of Cost Auditor Remuneration: Ordinary Resolution to ratify payment of remuneration of ₹1,00,000 plus out-of-pocket expenses up to ₹10,000 (excluding GST and applicable taxes) to M/s Naval & Associates, Cost Accountants (Firm Reg. No. 002419) for auditing cost records for FY ending March 31, 2027.

Voting Process and Methods

The Company has implemented a comprehensive electronic voting system:

  • Remote e-Voting Period: September 18, 2026 (9:00 AM) to September 21, 2026 (5:00 PM) through NSDL
  • Meeting Day Voting: e-Voting facility available during AGM for those who haven't voted remotely
  • Voting Rights: Proportional to shareholding as of record date (September 15, 2026)
  • Scrutinizer: Mr. L.D. Reddy, Practicing Company Secretary (M. No. 13104, CP No. 3752)
  • Voting Methods:
  • Individual demat holders: Through NSDL or CDSL platforms
  • Physical shareholders: Through NSDL e-Voting system with folio-based login
  • Institutional shareholders: Required to submit Board Resolutions/authorization letters

Key Voting Procedures

  • Members can join AGM 15 minutes before/after scheduled time via VC/OAVM
  • Facility available for 1000 members on first-come-first-served basis (excludes large shareholders, promoters, institutions, directors, KMPs, committee chairs, auditors)
  • Members wishing to speak must register by September 12, 2026, with PAN, name, demat/folio details
  • Proxy appointment facility not available for virtual meeting

Compliance with Regulations

The notice confirms compliance with:

  • SEBI (LODR) Regulations, 2015
  • Companies Act, 2013
  • MCA General Circular No. 03/2025 dated September 22, 2025
  • SEBI Circular dated October 3, 2024 (SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133)
  • Companies (Management and Administration) Rules, 2014
  • Secretarial Standard on General Meetings

Document Distribution and Communication

  • Notice and Annual Report sent electronically to shareholders with registered email IDs
  • Documents available on company website (lokeshmachines.com), BSE, NSE, and NSDL websites
  • Physical shareholders must update KYC details (PAN, nomination, contact details, bank account, signature) to receive dividends electronically
  • SEBI mandate prohibits physical share transfers except transmission/transposition

Additional Financial Context

The Annual Report 2025-26 highlights the company operated under US OFAC sanctions but diversified customer base, scaled defense business, rebuilt engineering platform, restored profitability, and achieved five-year high order book.

Signatories and Contacts

  • Company Secretary & Compliance Officer: P. Kodanda Rami Reddy
  • Scrutinizer Contact: ldreddy2016@gmail.com
  • RTA: KFin Technologies Limited
  • Company Email: cosecy@lokeshmachines.com
  • NSDL Helpdesk: evoting@nsdl.com, Phone: 022-48867000

Result Declaration Process

The Scrutinizer will submit report to Chairman within 48 hours of AGM conclusion. Results will be declared along with Scrutinizer's report and communicated to stock exchanges (BSE, NSE), NSDL, and RTA, and displayed on company website.