Meeting Details

  • Type of Meeting: Postal Ballot through remote e-voting only
  • Cut-off Date: July 03, 2026
  • Remote e-voting Period: Monday, July 13, 2026 at 9:00 a.m. (IST) to Tuesday, August 11, 2026 at 5:00 p.m. (IST)
  • Result Declaration: Within two working days after conclusion of remote e-voting
  • Deemed Passing Date: Tuesday, August 11, 2026

Proposed Resolutions and Implications

Item 1: Re-Appointment of Mr. Jaysukh Bhanabhai Dabhi (DIN: 09177201)

  • Resolution Type: Special Resolution
  • Position: Non-Executive Independent Director
  • Term: Second term of 5 consecutive years from May 19, 2026 to May 18, 2031
  • Previous Term: First term expired on May 18, 2026 after serving from May 19, 2021
  • Remuneration: Sitting fees or commission as decided by the Board within statutory limits
  • Not liable to retire by rotation

Item 2: Appointment of Mr. Chintan Bhadiyadra (DIN: 11729188)

  • Resolution Type: Ordinary Resolution
  • Position: Non-Executive Non-Independent Director
  • Initial Appointment: Appointed as Additional Director effective May 21, 2026
  • Status: Liable to retire by rotation
  • Remuneration: Sitting fees as decided by the Board

Voting Process and Methods

  • Voting Method: Remote e-voting only through NSDL platform
  • Physical ballots and forms not being sent to members
  • Members must register email addresses with Company/RTA/DP for electronic communication
  • E-voting facility provided by National Securities Depository Limited (NSDL)
  • Voting rights proportional to equity shares held as on cut-off date (July 03, 2026)

Scrutinizer Appointment

  • Scrutinizer: CS Ranjit Kumar Singh (COP No. 23646) of M/s. Ranjit & Associates
  • Role: Conduct postal ballot voting process in fair and transparent manner
  • Responsibilities: Validate votes, submit report to Chairperson, final decision on ballot validity
  • Scrutinizer Report: To be displayed on company website and NSDL website after completion

Compliance with Laws and Regulations

The notice confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 30, 44)
  • Companies Act, 2013 (Sections 102, 108, 110, 149, 150, 152, 160, 161)
  • Companies (Management and Administration) Rules, 2014
  • Multiple MCA Circulars dated between 2020-2024
  • Secretarial Standard-2 on General Meetings

Document Availability

  • Company Website: www.madhavcopper.com
  • NSDL Website: www.evoting.nsdl.com
  • NSE Website: www.nseindia.com

Director Background Information

Mr. Jaysukh Bhanabhai Dabhi

  • DIN: 09177201
  • Date of Birth: October 28, 1979 (Age 46)
  • Qualifications: Master in Social Work (MSW)
  • Experience: 15 years in teaching profession
  • Shareholding: Nil
  • Other Directorships: Nil
  • Independence Declaration: Provided meeting Section 149(6) criteria

Mr. Chintan Bhadiyadra

  • DIN: 11729188
  • Date of Birth: Not specified (Age 49)
  • Qualifications: Post graduate in chemistry field, B.Sc, M.L.T (Govt.)
  • Experience: 23 years in medical/clinical laboratory services
  • Shareholding: Nil
  • Other Directorships: Nil

Additional Information

  • Company Symbol: MCL
  • RTA: Bigshare Services Private Limited
  • Helpdesk: cs@madhavcopper.com for company queries, evoting@nsdl.com for technical issues
  • Institutional shareholders required to upload Board Resolution/Authority Letter for voting