Meeting Details

The postal ballot constitutes a virtual meeting process without physical gathering. The key dates for the postal ballot process are:

  • Cut-off Date for determining members entitled to vote: Friday, May 22, 2026
  • Date of Completion of dispatch of Notice by Electronic Means: Friday, May 29, 2026
  • Date of Commencement of e-Voting: Saturday, 30th May 2026 at 09:00 a.m. IST
  • Date of Ending of e-Voting ("Last Date"): Sunday, June 28, 2026 at 5:00 P.M. IST
  • Date on which resolution will be deemed to be passed: Sunday, June 28, 2026
  • Results of Postal Ballot: On or before Tuesday, June 30, 2026

Proposed Resolutions and Implications

Resolution 1: Appointment of Mr. Karan Bhatia as Independent Director

The company seeks approval for the appointment of Mr. Karan Bhatia (DIN: 11633574) as Non-Executive Independent Director for a term of five consecutive years from 1st April 2026 to 31st March 2031. He was initially appointed as Additional Director by the Board on 1st April 2026 based on recommendations of the Nomination and Remuneration Committee. Mr. Bhatia has submitted a declaration of independence under Section 149(6) of the Companies Act and Regulation 16(1)(b) of SEBI Listing Regulations. He will be entitled to sitting fees for board meetings and committee meetings, plus commission as determined by the Board within shareholder-approved limits.

Resolution 2: Alteration of Memorandum of Association Object Clause

The company proposes to expand its business scope by adding Clause 3A in Clause III A of the Object clause of the MOA to include "the business of transmitting, manufacturing, supplying, generating, distributing and dealing in electricity and all forms of energy and power generated by any source whether nuclear, steam, hydro or tidal, water, wind, solar, hydrocarbon fuel or any other form, kind or description for captive use or for business purpose." This expansion aligns with the company's establishment of a solar power plant for captive use and its strategy to grow in the power generation segment. The alteration requires approval of the Registrar of Companies and other applicable authorities.

Voting Process and Methods

The company will conduct voting exclusively through remote e-voting process with no physical polling. MUFG Intime India Private Limited (formerly Link Intime India Private Limited) has been engaged to provide e-voting facilities. The voting period runs from May 30, 2026 (9:00 AM IST) to June 28, 2026 (5:00 PM IST).

Individual shareholders holding securities in demat mode can vote through their NSDL or CDSL accounts using various authentication methods including OTP-based login, IDeAS facility, or depository participant credentials. Shareholders holding physical shares or non-individual shareholders must register on the InstaVote platform at https://instavote.linkintime.co.in.

Institutional/corporate members must provide authorization documents (Board Resolution/Power of Attorney) by email to the company at info@maanaluminium.in by 5:00 PM on June 28, 2026, and upload scanned copies to the e-voting system for scrutinizer verification.

Key Voting Outcomes and Scrutinizer Appointment

The company has appointed M/s. A Abhinav & Associates, Practicing Company Secretary, as the Scrutinizer to conduct the postal ballot voting process fairly and transparently. The Scrutinizer will submit his report to the Chairman after completion of scrutiny after 5:00 PM IST on June 28, 2026. The results will be declared within two working days from the last voting date (by June 30, 2026) and displayed at the Registered Office at 4/5, First Floor, Asaf Ali Road, New Delhi, 110002, on the company website (www.maanaluminium.com), and on the RTA's website (www.linkintime.co.in), and communicated to BSE and NSE.

Compliance with Laws and Regulations

The notice confirms compliance with multiple regulations including:

  • Section 110 read with Section 108 of the Companies Act, 2013
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014
  • MCA General Circular Nos. 14/2020, 17/2020, and 03/2025
  • Secretarial Standard on General Meetings (SS-2)
  • SEBI Listing Regulations, particularly Regulation 44
  • SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020
  • SEBI circular no. SEBI/HO/CFD/PoD2/CIR/P/0155 dated November 11, 2024

The notice is being sent only by electronic mode to members whose names appear on the Register of Members/Register of Beneficial Owners as of the cut-off date and whose email addresses are registered.

Additional Information

The explanatory statement provides detailed background on both resolutions, including Mr. Bhatia's professional experience in the film distribution sector for over five decades and the company's rationale for expanding into energy business. All relevant documents are available for electronic inspection by members during the voting period upon request to the company.