Scrutinizer's Report for Mac Charles (India) Limited 46th Annual General Meeting

Meeting Details

  • Meeting Type: 46th Annual General Meeting
  • Date and Time: Thursday, August 13, 2026 at 11:00 AM
  • Mode: Video Conferencing (VC)/Other Audio-Visual Means (OAVM)
  • Deemed Venue: Registered Office at 150, Infantry Road, Embassy Point, Bangalore-560001
  • Electronic Voting Sequence Number: 260714005

Appointment of Scrutinizer

Umesh P Maskeri, Practicing Company Secretary, was appointed as scrutinizer by the Board of Directors at their meeting held on May 08, 2026 to ensure fair and transparent voting process for the resolutions contained in the AGM notice.

Regulatory Framework

The AGM was conducted through VC/OAVM facility in compliance with MCA General Circular Nos. 14/2020, 17/2020, 20/2020 dated April 8, 2020, April 13, 2020, and May 5, 2020 respectively, and General Circular No. 09/94 dated September 13, 2023. SEBI Circular No. 03/2025 dated September 22, 2025 provided relaxation from Regulations 36(1)(b) and 58(1)(b) of SEBI LODR.

Notice Dispatch and Publication

  • Notice of AGM dated May 08, 2026 was sent by electronic mail through CDSL Green initiatives on July 14, 2026 to members registered as on July 03, 2026 (record date)
  • Individual letters were sent on July 14, 2026 to shareholders without registered email addresses
  • Advertisement was published in Financial Express (English) and Hosa Digantha (Kannada) newspapers on July 15, 2026

Voting Process

  • Remote e-voting period: August 10, 2026 (9:00 AM) to August 12, 2026 (5:00 PM)
  • Voting agency: Central Depository Services (India) Limited (CDSL)
  • Cut-off date: August 06, 2026
  • Additional 15-minute voting facility provided after AGM conclusion
  • No physical ballot papers were used

Voting Results

Resolution 1: Ordinary Resolution

To adopt audited financial statements for FY ended March 31, 2026 and reports of Board of Directors and Auditors:

  • In favor: 90 folios, 10,490,123 votes (99.9984%)
  • Against: 3 folios, 167 votes (0.0016%)
  • Total: 93 folios, 10,490,290 votes
  • Result: Passed with requisite majority

Resolution 2: Ordinary Resolution

To appoint Mr. P.R. Ramakrishnan (DIN 00055416) who retires by rotation:

  • In favor: 91 folios, 10,490,218 votes (99.9984%)
  • Against: 2 folios, 72 votes (0.0016%)
  • Total: 93 folios, 10,490,290 votes
  • Result: Passed with requisite majority

Resolution 3: Special Resolution

To approve continuation of Mr. P.R. Ramakrishnan (DIN: 00055416) as Non-Executive Non-Independent Director upon attaining age 75 years on June 19, 2027:

  • In favor: 91 folios, 10,490,218 votes (99.9984%)
  • Against: 2 folios, 72 votes (0.0016%)
  • Total: 93 folios, 10,490,290 votes
  • Result: Passed with requisite majority

Counting Process and Documentation

Votes were unblocked from CDSL e-voting portal on August 13, 2026 after the AGM conclusion, in the presence of two non-employees of the company. All voting records and relevant documents have been handed over to the Company Secretary for safekeeping.