Detailed Summary

AGM Details

The 35th AGM of Mahalaxmi Rubtech Limited will be held on Friday, September 25, 2026, at 11:00 A.M. (IST). The meeting will be conducted entirely through Video Conferencing (VC) / Other Audio Visual Means (OAVM), in compliance with circulars issued by the Ministry of Corporate Affairs (MCA) and SEBI. The deemed venue is the company's Registered Office in Ahmedabad.

Availability of Notice & Annual Report

The Notice of the AGM and the Annual Report for FY 2025-26 are being sent only through electronic mode to members with registered email IDs. These documents are also available on the company's website (www.mrtglobal.com), the websites of BSE (www.bseindia.com) and NSE (www.nseindia.com), and the website of the Registrar and Transfer Agent (RTA), MUFG Intime India Private Limited (https://instavote.linkintime.co.in).

Record Date

The Register of Members and Transfer Book will remain closed from Friday, September 18, 2026, to Friday, September 25, 2026 (both days inclusive) for the purpose of the AGM.

Ordinary Business Agenda Items

1. Adoption of Financial Statements: To receive, consider, and adopt the Audited Financial Statements for the financial year ended March 31, 2026, along with the Reports of the Board of Directors and Auditors.

2. Re-appointment of Director: To appoint a director in place of Shri Rahul J. Parekh (DIN: 00500328), who retires by rotation and, being eligible, offers himself for re-appointment.

3. Re-appointment of Statutory Auditors: To re-appoint M/s. Jain Chowdhary & Co., Chartered Accountants (Firm Registration No. 113267W), as the Statutory Auditors for their second term of five consecutive years, from the conclusion of the 35th AGM until the conclusion of the 40th AGM. Their remuneration will be as mutually agreed upon by the Board and the auditors.

Special Business Agenda Items

4. Ratification of Cost Auditor Remuneration: To ratify the remuneration of ₹80,000/- (Rupees Eighty Thousand) plus applicable taxes and out-of-pocket expenses, payable to M/s. Dalwadi & Associates (Firm Registration No.: 000338), the Cost Auditor for FY 2025-26.

5. Appointment of Secretarial Auditor: To appoint M/s. Rohit Periwal And Associates, Practicing Company Secretaries (Firm Registration No. S2019GJ677700), as the Secretarial Auditor for a term of three consecutive financial years (FY 2026-27 to FY 2028-29). The Board will determine their remuneration.

6. Re-appointment of Independent Director: To re-appoint Mr. Nehal Shah (DIN: 00020062) as a Non-Executive Independent Director for a second term of five years, from October 1, 2026, to September 30, 2031.

7. Revision of Managerial Remuneration: To revise the remuneration of Shri Rahul J. Parekh (DIN: 00500328), Managing Director, for the remainder of his tenure. The proposed revision is to a basic salary of ₹6,00,000/- (Rupees Six Lakh) per month, plus various perquisites including Provident Fund, Gratuity, Leave Travel Allowance, car with driver, club memberships, medical expenses, and personal accident insurance. The resolution allows for the payment of this as minimum remuneration in case of absence or inadequacy of profits.

E-Voting Instructions

The company has provided extensive, step-by-step instructions for remote e-voting for all types of shareholders (physical, demat, individual, non-individual). The remote e-voting period commences at 09:00 a.m. (IST) on Tuesday, September 22, 2026, and ends at 05:00 p.m. (IST) on Thursday, September 24, 2026. The cut-off date for determining members eligible to vote is September 18, 2026. The scrutinizer for the e-voting process is Shri Rohit Periwal of M/s. Rohit Periwal And Associates.

Other Key Information from Notes

  • Physical attendance and proxy appointments are dispensed with for this VC/OAVM meeting.
  • Body Corporate members must submit a certified copy of the Board Resolution authorizing their representative.
  • Members are strongly advised to dematerialize their shares, as SEBI has mandated all service requests and transfers to be in demat form only.
  • Folios holding physical shares that are not KYC compliant by specified deadlines (e.g., PAN-Aadhaar linking by March 31, 2023) are subject to being frozen and may be reported to authorities under the Benami Act or PMLA if still frozen by December 31, 2026.
  • The explanatory statement provides detailed justifications for each special business item, including the resignation of the previous secretarial auditor and the rationale for the remuneration revision.

Director Details (As per Annexure)

  • Shri Rahul J. Parekh (DIN: 00500328): Managing Director, holds an MBA. Holds 18,37,710 equity shares. Attended 10/10 board meetings in FY26. His previous remuneration was a basic salary of ₹48,00,000 per annum and perquisites of ₹32,400.
  • Mr. Nehal Shah (DIN: 00020062): Independent Director, holds an MBA. Holds no shares in the company. Attended 10/10 board meetings in FY26. He draws no remuneration.