Meeting Details

The 33rd Annual General Meeting was held on Wednesday, 23rd September, 2026 through physical mode at the Registered Office of the Company at Heera Plaza, 4th Floor, Near Telephone Exchange, Nagpur, Maharashtra, India, 440008. The meeting commenced at 03:00 PM and concluded at 03:40 PM.

Proposed Resolutions and Implications

Four ordinary resolutions were considered:

1. To receive, consider and adopt the Audited Standalone Financial Statements for the financial year ended on 31st March 2026 together with the Reports of the Board of Directors and the Auditors thereon

2. To appoint a director in place of Mr. Purushottam Malu (DIN: 01720007), who retires by rotation and being eligible, offers himself for re-appointment (Promoter/promoter group interested)

3. Appointment of Secretarial Auditor for a term of five consecutive financial years from FY 2026-27 to FY 2030-31 and fixation of remuneration

4. Ratification of Cost Auditor's Remuneration for the financial year 2026-27

Voting Process and Methods

The voting process comprised two methods:

  • Remote E-Voting: Conducted through National Securities Depository Limited (NSDL) from Saturday, September 19, 2026 at 09:00 AM to Tuesday, September 22, 2026 at 05:00 PM
  • Physical Poll Voting: Conducted at the AGM venue using polling papers for members present who had not cast votes through remote e-voting

The cut-off date for determining shareholder eligibility was Tuesday, September 15, 2026.

Key Voting Outcomes

Resolution 1: Adoption of Financial Statements

  • Total Votes Polled: 11,952,546 votes (70.0652% of outstanding shares)
  • Votes in Favor: 11,952,495 (99.9996%)
  • Votes Against: 51 (0.0004%)
  • Promoter Group: 11,744,185 votes polled (98.6297% of their holdings), 100% in favor
  • Public Non-Institutions: 20,841 votes polled (4.0453% of their holdings), 99.9755% in favor

Resolution 2: Re-appointment of Director

  • Total Votes Polled: 11,952,544 votes (70.0652% of outstanding shares)
  • Votes in Favor: 11,952,492 (99.9996%)
  • Votes Against: 52 (0.0004%)
  • Promoter Group: 11,744,185 votes polled (98.6297% of their holdings), 100% in favor
  • Public Non-Institutions: 20,841 votes polled (4.0453% of their holdings), 99.9746% in favor

Resolution 3: Appointment of Secretarial Auditor

  • Total Votes Polled: 11,952,544 votes (70.0652% of outstanding shares)
  • Votes in Favor: 11,952,491 (99.9996%)
  • Votes Against: 53 (0.0004%)
  • Promoter Group: 11,744,185 votes polled (98.6297% of their holdings), 100% in favor
  • Public Non-Institutions: 20,841 votes polled (4.0453% of their holdings), 99.9746% in favor

Resolution 4: Ratification of Cost Auditor Remuneration

  • Total Votes Polled: 11,952,474 votes (70.0652% of outstanding shares)
  • Votes in Favor: 11,952,351 (99.9990%)
  • Votes Against: 123 (0.0010%)
  • Promoter Group: 11,744,185 votes polled (98.6297% of their holdings), 100% in favor
  • Public Non-Institutions: 20,841 votes polled (4.0453% of their holdings), 99.9410% in favor

Scrutinizer's Role and Findings

CS. Priyanka Mundra Tapadia (FCS No. 12607) was appointed as Scrutinizer at the Board Meeting dated 28th August, 2026. Her responsibilities included:

  • Scrutinizing remote e-voting and voting through poll in a fair and transparent manner
  • Ascertaining requisite majority for all resolutions
  • Unblocking e-votes after AGM conclusion in presence of two witnesses (Surabhi Gandhi and Kamlesh CrumGrcolcup)
  • Counting physical poll papers and reconciling with company records
  • Submitting consolidated scrutinizer's report dated 24th September, 2026

The scrutinizer confirmed that all resolutions secured requisite majority and were deemed passed.

Compliance with Laws and Regulations

The disclosure confirms compliance with:

  • Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014
  • The notice was dispatched to shareholders via email on 1st September 2026
  • Newspaper advertisements were published in Indian Express (English) and Loksatta (Marathi) on 2nd September 2026
  • The documents are available on company website www.malupaper.com

Additional Information

  • Company CIN: L15142MH1994PLC076009
  • NSE Symbol: MALUPAPER
  • Quorum: 38 Members including 13 proxy members
  • Electronic voting records handed over to Company Secretary for safe custody