Meeting Details

The 62nd Annual General Meeting of Mawana Sugars Limited will be held on Saturday, July 4, 2026 at 11:00 A.M. through Video Conferencing (VC)/Other Audio Visual Means (OAVM) without physical presence of members at a common venue.

Ordinary Business Items

1. Adoption of Financial Statements: To consider and adopt:

  • (a) Audited standalone financial statements for FY ended March 31, 2026 with reports of Board of Directors and Auditors
  • (b) Audited consolidated financial statements for FY ended March 31, 2026 with report of Auditors

2. Dividend Declaration: To declare dividend for financial year 2025-26

3. Director Reappointment: To appoint Mr. Mukesh Chauhan (DIN-09387262) who retires by rotation and offers himself for reappointment

Special Business Items

4. Cost Auditor Remuneration Ratification: Ordinary resolution to ratify remuneration of ₹2,00,000/- (Rupees Two Lacs only) plus GST & out-of-pocket expenses payable to M/s Bahadur Murao & Co., Cost Accountants (Firm Registration No.08) for conducting cost audit for FY 2026-27

Dividend Payment Details

  • If approved at AGM, dividend subject to TDS will be paid on or before August 2, 2026
  • Beneficial owners (demat holders): Payment based on data from NSDL and CDSL as of close of business hours on June 27, 2026
  • Physical shareholders: Payment after processing valid transfer/transmission requests lodged by close of business hours on June 27, 2026
  • Shareholders must submit Form 15G/15H for non-deduction of tax
  • Demat shareholders to submit forms through Depository Participants, physical shareholders directly to Company/RTA

Virtual Meeting Arrangements

  • Conducted pursuant to MCA Circulars (14/2020, 17/2020, 20/2020, 02/2021, 19/2021, 21/2021, 02/2022, 10/2022, 09/2023, 09/2024, 03/2025) and SEBI Circulars (May 12, 2020, January 15, 2021, May 13, 2022, January 5, 2023, October 7, 2023, October 3, 2024)
  • Members can join 30 minutes prior to scheduled time, window open till 15 minutes after scheduled start time
  • Facility available for 1000 members on first-come-first-served basis (large shareholders, promoters, institutional investors, directors, KMPs, committee chairmen, and auditors can attend without restriction)
  • Members wishing to speak must register by June 30, 2026 (5:00 PM IST) via email to investor@masserv.com/corporate@mawanasugars.com

Voting Arrangements

  • Remote e-voting period: July 1, 2026 (9:00 AM) to July 3, 2026 (5:00 PM) through NSDL platform
  • Cut-off date for voting rights: June 27, 2026
  • Scrutinizer: M/s Nirbhay Kumar & Associates (Peer Review Certificate No. 2441/2022), Practicing Company Secretaries
  • Institutional members must send Board resolutions/authorizations to nirbhaykumar77@gmail.com with copy to evoting@nsdl.com

Director Details (Annexure-A)

  • Mr. Mukesh Chauhan (DIN: 09387262), Date of Birth: June 1, 1959
  • Appointment Date: November 3, 2021
  • Qualification: Mechanical Engineer from IIT Roorkee, Post Graduate Diploma Associateship of National Sugar Institute in Sugar Engineering
  • Experience: Over 40 years in sugar industry with Dhampur Sugar, Mawana Sugars Limited, DCM Shriram Ltd, and Global Cane Sugar Services
  • No directorships in other Indian companies, no shareholding in company, no remuneration
  • Relationship with other Directors/KMP: None

Shareholder Compliance Requirements

  • Physical shareholders must submit PAN, KYC details (complete address with pin-code, bank details with MICR & IFSC, Email-ID, Mobile Number), nomination details to RTA
  • Physical shares can be lodged for transfer until February 4, 2027 under special window per SEBI circular dated January 30, 2026
  • Physical transfer only processed for shares with certificates and transfer forms executed on/before April 1, 2019 with one-year lock-in
  • Various requests (duplicate certificates, unclaimed shares, renewal, endorsement, subdivision, consolidation, transmission, transposition, transfer) will be processed only in dematerialized form using Form ISR-4

Electronic Communication

  • Notice and Annual Report 2025-26 sent only through electronic mode to members with registered email addresses
  • Documents available on company website (www.mawanasugars.com), BSE (www.bseindia.com), NSE (www.nseindia.com), and NSDL (www.evoting.nsdl.com)