Max Earth Resources Ltd. has issued a notice for its 23rd Annual General Meeting (AGM) to be held on Thursday, September 10, 2026, at 12:00 P.M. IST. The meeting will be conducted entirely through Video Conferencing/Other Audio Visual Means (VC/OAVM) in compliance with the Companies Act, 2013 and SEBI regulations.

The notice and the Annual Report for the financial year ended March 31, 2026, which includes the Audited Financial Statements, are being sent exclusively by email to all members whose email addresses are registered. These documents are also available on the company's website (www.maxearth.in) and the BSE website (www.bseindia.com).

Business to be Transacted

Ordinary Business:

1. To receive, consider, and adopt the Audited Financial Statements (Standalone) of the Company for the financial year ended March 31, 2026, along with the Reports of the Board of Directors and Auditors.

2. To re-appoint Mr. Amit Anand Vengilat (DIN: 07544088), who retires by rotation as an Executive Director and, being eligible, offers himself for re-appointment.

Explanatory Statement for Director Re-appointment

The Board of Directors, based on the recommendation of the Nomination and Remuneration Committee, recommends the re-appointment of Mr. Vengilat, citing his experience and contribution.

Brief Profile of Mr. Amit Anand Vengilat:

  • Date of First Appointment: March 18, 2024
  • Qualifications: Instrumentation Engineer with extensive experience in infrastructure, including telecom, wind energy, roads, and mining.
  • Other Directorships: Alertmaxima Mining Private Limited; Tangent Construction (India) Private Limited.
  • Committee Memberships: Member of the Audit Committee and Stakeholders' Relationship Committee.
  • Shareholding: Holds 92,00,000 Equity Shares in the company.
  • Remuneration: Proposed sitting fees and salary as per the Nomination and Remuneration Policy. Last drawn remuneration was Nil.
  • Board Meetings Attended (FY 2025-26): 4 out of 4.

Voting Information

  • Cut-off Date: Wednesday, September 02, 2026. Shareholders registered as of this date are entitled to vote.
  • Remote E-Voting Period: Commences on Saturday, September 05, 2026 (9:00 A.M. IST) and ends on Wednesday, September 09, 2026 (5:00 P.M. IST).
  • E-Voting Service Provider: National Securities Depository Limited (NSDL).
  • Scrutinizer: M/s. Amruta Giradkar & Associates, Practicing Company Secretaries, have been appointed to conduct the e-voting process.
  • Members who vote via remote e-voting may attend the AGM but cannot vote again. Members attending the AGM via VC/OAVM who have not voted remotely will be eligible to vote during the meeting.

Share Transfer Book Closure

The Register of Members and Share Transfer Books will remain closed from Friday, September 04, 2026, to Thursday, September 10, 2026 (both days inclusive) for the purpose of the AGM.

Important Notes

  • The meeting is being held virtually pursuant to multiple MCA and SEBI circulars, including Circular No. 14/2020 and SEBI/HO/CFD/CMD/CIR/P/2020/242.
  • The facility to appoint a proxy is not available for this virtual AGM.
  • Institutional shareholders must send a scanned copy of their Board Resolution/Authorization to the Scrutinizer to authorize a representative.
  • Detailed instructions for remote e-voting and joining the VC/OAVM meeting are provided in the notice, including login methods for shareholders in demat and physical form.