AGM Details

The 45th Annual General Meeting of Max Heights Infrastucture Limited is scheduled to be held on Friday, 25th September, 2026 at 02:00 P.M through Video Conferencing/Other Audio Visual Means (OAVM). The meeting is being conducted in compliance with Ministry of Corporate Affairs circulars permitting virtual AGMs without physical presence of members.

E-Voting Arrangements

The company is providing e-voting facility through CDSL e-voting platform. The remote e-voting period commences on Tuesday, 22nd September, 2026 at 9:00 A.M and ends on Thursday, 24th September, 2026 at 05:00 P.M. The cut-off date for determining members entitled to vote is Friday, 18th September, 2026. The scrutinizer appointed for the e-voting process is Mr. Devender Singh (M.No: A76094; CoP: 28056), Proprietor at M/s Devender Singh & Associates.

Business Items

Ordinary Business

1. Item No. 1: Adoption of Audited Financial Statements including Balance Sheet as at 31st March, 2026, Statement of Profit & Loss, Cash Flow Statement for the year ended on that date, and reports of Board of Directors and Auditors thereon.

2. Item No. 2: Re-appointment of Mrs. Mansi Narang (DIN: 07089546) as Non-Executive Director liable to retire by rotation.

Special Business

3. Item No. 3: Appointment of Ms. Konica Arora (DIN: 11800800) as Non-Executive Independent Director for a term of 5 consecutive years from 7th July, 2026 till 6th July, 2031.

Director Information

Mrs. Mansi Narang: Age 47, Graduation qualification, expertise in real estate field. Appointed on 11th February, 2015. Holds 2,784,396 shares in the company. Attended 4 board meetings during the year.

Ms. Konica Arora: Age 30, Chartered Accountant qualification, expertise in Direct & Indirect Taxation, Tax Compliance & Advisory, Audit & Assurance, Financial Reporting and Regulatory Compliance. Appointed as Additional Director on 7th July, 2026. Registered under Independent Director's Databank (IDDB-NR-202606-096855) and qualified online self-proficiency test.

Shareholder Information

The Register of Members and Share Transfer Book shall remain closed from Tuesday, 22nd September, 2026 to Friday, 25th September, 2026 (both days inclusive). The notice was dispatched to shareholders whose names appeared in the Register of Members as on Friday, 21st August, 2026.

Compliance References

The notice makes reference to multiple regulatory provisions:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 (Sections 108, 112, 113, 149, 150, 152, 161, 164)
  • Companies (Management and Administration) Rules, 2014
  • MCA Circulars: 14/2020, 17/2020, 20/2020, 02/2021, 21/2021, 10/2022, 09/2023, 09/2024, 03/2025
  • SEBI Circular: SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020

Additional Information

The company's Registrar and Share Transfer Agent is Skyline Financial Services Private Limited. Members can inspect relevant documents electronically by sending requests to maxinfra1981@gmail.com or cs@maxheights.com.

Shareholder Requests

The notice includes reminders for shareholders to:

  • Dematerialize physical shares as mandated by SEBI
  • Update PAN, KYC details, contact information, bank details, and nomination information
  • For frozen folios beyond December 31, 2025, refer to authorities under Benami Transactions Act and PMLA
  • Process all service requests only in dematerialized form

Virtual Meeting Instructions

The notice provides detailed instructions for shareholders to attend the AGM through VC/OAVM and participate in e-voting, including specific login methods for CDSL and NSDL demat account holders, physical shareholders, and non-individual shareholders.