Company Disclosure: 34th Annual General Meeting Notice

Meeting Details

  • Event: 34th Annual General Meeting
  • Date: Thursday, September 17, 2026
  • Time: 11:00 A.M. (IST)
  • Mode: Virtual through Video Conference (VC) / Other Audio-Visual Means (OAVM)
  • Venue: Registered Office at Plot No 5 & 6 (A), Road No 4, Dahod Road, Industrial Area, Banswara, Rajasthan-327001
  • Cut-off date: September 10, 2026 for determining shareholders eligible to vote

Ordinary Business Agenda

1. Adoption of Financial Statements

To receive, consider and adopt the Balance Sheet as at March 31, 2026 and the Profit & Loss Account for the year ended March 31, 2026, along with the reports of Directors and Auditors.

2. Director Re-appointment

To appoint a director in place of Mr. Mayur Sundrawat (DIN: 01837589) who retires by rotation and is eligible for re-appointment.

Director Disclosure Details (Annexure A):

  • Name: Mr. Mayur Sundrawat
  • DIN: 01837589
  • Date of Birth: April 19, 1982 (Age: 44 years)
  • Date of initial appointment: June 24, 2005
  • Qualifications: Graduation
  • Shareholding: 379,400 shares as of March 31, 2026
  • Relationships: Related to Shri Mahavir Sundrawat and Madam Akshita Sundrawat, Directors of the Company
  • Other directorships: NIL in other body corporates (excluding foreign companies)

3. Re-appointment of Statutory Auditors

To re-appoint M/s. Bansilal Shah & Company, Chartered Accountants (Firm Registration No. 000384W), as Statutory Auditors of the Company from the conclusion of the 34th AGM until the conclusion of the 35th AGM in 2027.

Voting Arrangements

Remote E-voting Period:

  • Begins: September 14, 2026 at 09:00 A.M.
  • Ends: September 16, 2026 at 05:00 P.M.

E-voting Service Provider: Purva Sharegistry (India) Private Limited

Voting Methods:

  • Individual shareholders in demat mode: Through CDSL/NSDL e-Voting systems
  • Physical shareholders and non-individual shareholders: Through Purva e-Voting system at https://evoting.purvashare.com
  • E-voting during AGM: Available only to shareholders attending virtually who haven't voted remotely

Register of Members Closure: September 11, 2026 to September 17, 2026 for AGM purposes

Shareholder Participation Guidelines

  • Physical attendance dispensed with; only virtual participation permitted
  • Facility available to first 1000 members on first-come-first-served basis (exceptions for large shareholders, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Shareholders must register seven days in advance to speak during the meeting
  • Quorum will be counted based on virtual attendance
  • Proxy appointments not permitted for this AGM

Document Distribution

  • Notice and Annual Report sent electronically only
  • Hard copies available upon request
  • Documents available on company website (www.mayurflooringslimited.com), BSE website (www.bseindia.com), and Purva website (https://evoting.purvashare.com/)

Scrutinizer Appointment

Ms. CS Avni Chouhan, Practicing Company Secretary (Membership No. 42794, COP No. 24779) appointed as Scrutinizer for remote e-voting and AGM e-voting process.

Grievance Redressal

  • For e-voting issues: evoting@purvashare.com or 022-49614132, 022-49700138
  • For general queries: mayurflooringslimited@rediffmail.com
  • Compliance Officer: Ms. Deepali Dhuri, Purva Sharegistry (India) Private Limited