Key Quantitative Figures

  • Director Mrs. Hemali Mehulbhai Raymagiya holds 32,00,000 shares (41.98% of company)
  • Proposed Secretarial Auditor fees for FY 2026-27: ₹75,000 plus out-of-pocket expenses and applicable taxes

Dates of Action

  • AGM Date: Wednesday, 30th September, 2026 at 10:00 AM IST
  • Cut-off date for e-voting: Friday, 18th September, 2026
  • Remote e-voting period: Friday, 25th September, 2026 (9:00 AM IST) to Tuesday, 29th September, 2026 (5:00 PM IST)
  • Register of Members and Share Transfer Book closure: 23rd September 2026 to 30th September 2026 (both days inclusive)
  • Board and Audit Committee meeting date for approval of Secretarial Auditor appointment: Monday, 07th September, 2026

Parties Involved

  • Director for reappointment: Mrs. Hemali Mehulbhai Raymagiya (DIN: 10166284)
  • Proposed Secretarial Auditor: Mr. Chetan D. Shah, Practicing Company Secretaries (FCS No.: 5131, CP No.: 3930)
  • Scrutinizer for e-voting: Mr. Chetan D. Shah
  • E-voting service provider: National Securities Depository Limited (NSDL)
  • Regulatory authorities referenced: SEBI, MCA

Agenda Items

Ordinary Business:

1. Adoption of Balance Sheet as at 31st March, 2026, Profit & Loss Account, Cash Flow Statement, and reports of Board of Directors and Auditors

2. Reappointment of Mrs. Hemali Mehulbhai Raymagiya as Director who retires by rotation

Special Business:

3. Appointment of Mr. Chetan D. Shah as Secretarial Auditor for five consecutive years from FY 2026-27 to FY 2030-31

Voting Procedures

  • Remote e-voting through NSDL platform
  • Members can vote through demat accounts for NSDL and CDSL holders
  • Physical shareholders need to register for e-voting with specific documentation
  • Scrutinizer will submit report within three working days from conclusion of e-voting
  • Results will be declared on or after AGM and placed on company website and NSDL website

Document Distribution

  • Notices and Annual Reports sent electronically to members with registered email addresses as of 04.09.2026
  • Physical copies available on request with fees determined by board
  • Documents available on company website: www.mehultelecom.com
  • Physical inspection available at registered office during working hours between 11:00 AM to 1:00 PM

Additional Information

  • Company Secretary & Compliance Officer: Richie Dhrumil Vandra
  • Members requested to convert physical shares to dematerialized form per SEBI Regulation 40
  • Proxy forms must be deposited at registered office at least 48 hours before meeting

Director Details for Reappointment

  • Mrs. Hemali Mehulbhai Raymagiya
  • Date of Birth: 29/06/1987
  • Date of Appointment: 14/05/2023
  • Expertise: Working Experience In Management Since Last 11 Years
  • Directorship in other companies: Nil
  • Committee memberships: Nil
  • Shareholding: 32,00,000 shares (41.98%)

Secretarial Auditor Profile

  • CS Chetan D. Shah, Proprietor of Chetan D. Shah, Company Secretary in practice
  • Address: "Matruchhaya", 24, Jalaram Society, Opp. Police H.Q., Junagadh-362001, Gujarat India
  • Peer Review Certificate No.: 4191/2023
  • Established as sole-proprietorship in 2001
  • Offers integrated Corporate, Secretarial & Legal Services

Financial Impact

Financial impact not quantified in the disclosure beyond the Secretarial Auditor fees of ₹75,000 for FY 2026-27.

Capital Structure Impact

No capital structure changes disclosed in this notice.

Cash Flow Implications

No specific cash flow implications disclosed beyond the Secretarial Auditor fees payment.

Forward-looking Guidance

No forward-looking guidance or management commentary provided in this notice.