Meeting Details
- Date: Tuesday, 8th September, 2026
- Time: 11:00 A.M. (IST)
- Location: Through Video Conferencing (VC) or Other Audio-Visual Means (OAVM)
- Type: 38th Annual General Meeting
- Deemed Venue: Registered Office of the Company (Unit No. 1302, 13th floor, "Raheja Centre", The Free Press Journal Marg, Nariman Point, Mumbai – 400 021)
Proposed Resolutions and Implications
Ordinary Business
1. Adoption of Audited Standalone Financial Statements for financial year ended March 31, 2025 together with Reports of Board of Directors and Auditors (Ordinary Resolution)
2. Adoption of Audited Consolidated Financial Statements for financial year ended March 31, 2025 with Auditors' report (Ordinary Resolution)
3. Appointment of Director - Mr. Tarun Kashyap (DIN: 07358671) who retires by rotation (Ordinary Resolution)
Special Business
4. Appointment of M/s. S. Talwar & Associates as Secretarial Auditor for first term of five years commencing from FY 2025-26 to FY 2029-30 at remuneration of ₹60,000 per annum plus applicable taxes (Ordinary Resolution)
5. Appointment of Mr. Selvaraj Johnson (DIN: 10637235) as Independent Director for term of 5 years from September 22, 2025 to September 21, 2030 (Special Resolution)
6. Appointment of Ms. Rose Mary Vase (DIN: 09286115) as Independent Director for term of 5 years from February 14, 2026 to February 13, 2031 (Special Resolution)
7. Appointment of Ms. Ayushi Singh Bais (DIN: 11510837) as Independent Women Director for term of 5 years from May 25, 2026 to May 24, 2031 (Special Resolution)
8. Approval of Material Related Party Transactions for FY 2024-25 (Ordinary Resolution) with following limits:
- Mindsweep Ideas Pvt Ltd (Ultimate Holding Company): Intercorporate Loans - ₹25,00,000
- Shivasons Solutions India Pvt Ltd (Holding Company): Intercorporate Loans - ₹1,00,00,000
- Tarun Kashyap (Director): Remuneration - ₹25,00,000
- Mohit Singal (Chairman): Remuneration - ₹25,00,000
- Melstarr Aviations Tech Private Limited (Subsidiary): Loan Given - ₹25,00,000
9. Approval of Material Related Party Transactions for FY 2025-26 (Ordinary Resolution) with following limits:
- Shivasons Solutions India Pvt Ltd: Intercorporate Loans - ₹1,00,00,00,000
- Tarun Kashyap: Remuneration - ₹25,00,000
- Mohit Singal: Remuneration - ₹25,00,000
- Melstarr Aviations Tech Private Limited: Loans and Advances - ₹25,00,000
Voting Process and Methods
The company is providing facility for:
- Remote e-voting through Bigshare Services Private Limited (RTA)
- Voting during AGM through e-voting system
- VC/OAVM participation for members
Remote e-voting period: September 05, 2026 at 9:00 A.M. to September 07, 2026 at 5:00 P.M.
Cut-off date for voting rights: Monday, August 31, 2026
Register of Members closure: September 2, 2026 to September 8, 2026 (both days inclusive)
Key Background Information
- The company underwent Corporate Insolvency Resolution Process (CIRP) initiated by NCLT vide order dated October 03, 2019
- NCLT approved Resolution Plan submitted by Shivasons Solution India Private Limited (Successful Resolution Applicant) vide orders dated November 1, 2023, June 25, 2024 and August 9, 2024
- Record date for extinguishment of existing promoter holding and cancellation of public shareholding: August 30, 2024
- Allotment of 26,42,000 equity shares of ₹10 each to Successful Resolution Applicant approved on February 26, 2025
- Listing approval for new shares pending from BSE and NSE
- Current total equity shares: 27,93,661 equity shares
- Fractional shares not reckoned for voting rights due to pending corporate actions
Scrutinizer Appointment
Mr. Pawan Jain, Proprietor of M/s Pawan Jain & Associates, Company Secretaries appointed as Scrutinizer for scrutinizing the entire voting process. Scrutinizer will submit report within 2 working days from conclusion of AGM.
Compliance Confirmation
The AGM is being conducted in compliance with:
- Companies Act, 2013 and rules thereunder
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- MCA Circulars: No. 09/2024, 09/2023, 10/2022, 02/2022, 19/2021, 21/2021, 02/2021, 20/2020, 14/2020, 17/2020
- SEBI Circulars: SEBI/HO/CFD/CFDPoD-2/P/CIR/2024/133, SEBI/HO/CFD/CFDPoD-2/P/CIR/2023/167, SEBI/HO/CFD/PoD2/P/CIR/2023/4, SEBI/HO/CFD/CMD2/CIR/P/2022/62, SEBI/HO/CFD/CMD2/CIR/P/2021/11, SEBI/HO/CFD/CMD1/CIR/P/2020/79
- Secretarial Standard-2 on General Meetings issued by ICSI
Additional Information
- Members can register as speakers by sending request to cs@melstarrtech.com by August 31, 2026
- Institutional/Corporate members to send certified copy of Board Resolution authorizing representatives to cspawanjain@gmail.com with copy to cs@melstarrtech.com
- Documents available for electronic inspection: Register of Directors and KMP, Register of contracts under Section 189, all other documents referred to in Notice
- Results will be declared within 48 hours from conclusion of AGM and placed on company website www.melstarrtech.com