AGM Details

The 35th Annual General Meeting will be held on Tuesday, 29th September, 2026 at 11:00 a.m. through Video Conferencing/Other Audio Visual Means at the deemed office: 1/203, Vishal Complex, Narsing Lane, Off. S.V. Road, Malad (West), Mumbai – 400 064.

Ordinary Business Agenda

1. To receive, consider and adopt the Audited Profit & Loss Account for the year ended 31st March, 2026 and Balance Sheet as at that date together with the Report of Auditors and Directors

2. To re-appoint Mr. Brijesh Devrajbhai Patel (DIN: 02425903) as Director who retires by rotation but is eligible for re-appointment

3. To appoint M/s. APS Associates (FRN: 306015E), Chartered Accountants as Statutory Auditors from the conclusion of this AGM until the conclusion of the 40th Annual General Meeting and to fix their remuneration

Special Business Agenda

4. Appointment of M/s. P B Patel & Associates (Certificate of Practice No 28915, Membership No: 63826) as Secretarial Auditors of the Company for a term of five consecutive years commencing from the conclusion of the 35th AGM until the conclusion of the 40th AGM in 2031

Director Re-appointment Details

Mr. Brijesh Devrajbhai Patel, aged 45 years, holds a Bachelor of Science degree with specialty in Chemistry from University of Gujarat. He was first appointed on 11/04/2025 and holds 314,038 equity shares (6.24% holding) in the company. He attended 10 board meetings during 2025-26 and holds no other directorships.

Auditor Appointments

  • Statutory Auditors: M/s. APS Associates appointed for 5 years until 40th AGM, remuneration to be approved by Audit Committee/Board
  • Secretarial Auditors: M/s. P B Patel & Associates appointed for 5 years until 40th AGM, remuneration to be decided by Board of Directors

Voting Arrangements

The company has engaged CDSL to provide e-Voting facility. The e-Voting period commences on Saturday, 26/09/2026 from 9:00 A.M. and ends on Monday, 28/09/2026 at 5:00 P.M. IST. Members can vote through their demat accounts with CDSL/NSDL or through CDSL's system for physical shareholders.

Record Dates

  • Record date for sending Annual Report: Friday, 29/08/2026
  • Record date for determining AGM eligibility: Tuesday, 22/09/2026
  • Register of Members and Share Transfer Books will remain closed from 23/09/2026 to 29/09/2026 (both days inclusive)

Additional Information

Mr. Ankur Dineshchandra Gandhi, Practicing Company Secretary (Membership No. 48016) appointed as Scrutinizer. The notice and integrated annual report have been sent electronically to members whose email IDs were registered as of 28/08/2026 cut-off date.

Shareholder Instructions

Members can join the AGM 15 minutes before and after scheduled time. Those wishing to speak must register at least 10 days in advance at info@mideastportfolio.com. Queries must be submitted 10 days prior to the meeting.