Key Dates

  • Cut-off date for voting eligibility: June 05, 2026
  • E-voting commencement: 9:00 AM IST on Sunday, June 14, 2026
  • E-voting conclusion: 5:00 PM IST on Monday, July 13, 2026
  • Result declaration: On or before Wednesday, July 15, 2026

Resolutions for Shareholder Approval

The Postal Ballot contains two Ordinary Resolutions for shareholder approval:

1. Appointment of Ms. Preeti Mohan (DIN: 07822681) as Independent Director

  • Proposed term: Five years, from May 13, 2026, to May 12, 2031.
  • She was initially appointed as an Additional Independent Director effective May 13, 2026, pursuant to Section 161 of the Companies Act, 2013.
  • The company has received a notice in writing from a member under Section 160 of the Act proposing her candidature.
  • She has provided a declaration of independence under Section 149(6) of the Companies Act, 2013, and Regulation 16(1)(b) & 25 of SEBI LODR Regulations.
  • She has provided consent to act as a director (Form DIR-2) and a declaration of non-disqualification (Form DIR-8).
  • She has confirmed compliance with registration in the data bank of Independent Directors.
  • Profile: Age 58 years. Computer Science graduate from Birla Institute of Technology. Over three decades of experience in technology and management, having held senior leadership positions at Accenture, Genpact, WNS, and Headstrong. Co-founder and Board Member of SMMARUN, a start-up focused on Responsible AI and Governance. Holds no shares in the company.
  • Remuneration: To be paid sitting fees for Board/Committee meetings and a profit-related commission, as approved by the Board/Shareholders.

2. Appointment of Mr. Madhuranath R Konety (DIN: 02161694) as Independent Director

  • Proposed term: Five years, from May 13, 2026, to May 12, 2031.
  • He was initially appointed as an Additional Independent Director effective May 13, 2026, pursuant to Section 161 of the Companies Act, 2013.
  • The company has received a notice in writing from a member under Section 160 of the Act proposing his candidature.
  • He has provided a declaration of independence under Section 149(6) of the Companies Act, 2013, and Regulation 16(1)(b) & 25 of SEBI LODR Regulations.
  • He has provided consent to act as a director (Form DIR-2) and a declaration of non-disqualification (Form DIR-8).
  • He has confirmed compliance with registration in the data bank of Independent Directors.
  • Profile: Age 52 years. Holds an MSx from Stanford Graduate School of Business, a Master of Computer Science from Virginia Tech, and a Bachelor of Engineering from BMS College of Engineering, Bangalore. Over 25 years of experience. Co-Founder and Chief Product Officer of IceCreamLabs. Holds no shares in the company. Holds directorships in Ice Cream Labs Brand & Advertising Technologies Private Limited and Nuartin Labs Private Limited.
  • Remuneration: To be paid sitting fees for Board/Committee meetings and a profit-related commission, as approved by the Board/Shareholders.

Voting Process

  • The company has engaged Central Depository Services (India) Limited (CDSL) to provide the e-voting facility.
  • The notice is being sent only electronically to members whose email addresses are registered with the company/RTA/DP.
  • Detailed instructions for shareholders (both demat and physical) to access the e-voting platform (www.evotingindia.com) are provided in the notice.
  • Mr. Gopalakrishnaraj H. H., Practicing Company Secretary (FCS No. 5654), has been appointed as the Scrutinizer to oversee the process.

Financial Impact

No direct financial impact quantified in the disclosure. Remuneration for the directors will be determined and approved by the Board/Shareholders in the future.

Governance & Compliance

  • The Board and Nomination & Remuneration Committee recommend the appointments, satisfied with the candidates' qualifications, expertise in technology and management, and independence.
  • The terms and conditions of the appointments are open for inspection by shareholders at the company's registered office in Bengaluru.
  • The resolutions are deemed to be passed on the last date of e-voting (July 13, 2026) if approved by the requisite majority.
  • The results and the Scrutinizer's report will be posted on the company's website (www.mindteck.com) and CDSL's website (www.evotingindia.com).