Key Dates and Schedule

  • Record/Cut-off date for voting: 19th September, 2026
  • E-voting commencement: 23rd September, 2026 at 9:00 AM
  • E-voting ends: 25th September, 2026 at 5:00 PM
  • Annual General Meeting: 26th September, 2026 at 11:00 AM
  • Share transfer book closure: 20th September, 2026 to 26th September, 2026 (both days inclusive)

The AGM will be conducted through Video Conferencing/Other Audio Visual Means in compliance with MCA General Circular No. 09/2024 dated September 19, 2024 and SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024.

Ordinary Business Items

1. Adoption of Financial Statements

To consider and adopt the Audited Financial Statements for the financial year ended 31st March, 2026, together with reports of Directors and Auditors.

2. Director Reappointment

To appoint a director in place of Mr. Ashwani Kumar Aggarwal (DIN: 00486430), who retires by rotation and is eligible for reappointment.

3. Statutory Auditor Appointment

To appoint M/s Sanjeev Sharma & Associates, Chartered Accountants (Registration No. 12326N) as Statutory Auditors for one year from conclusion of 34th AGM till conclusion of 35th AGM in 2027.

  • Remuneration breakdown:
  • Statutory Audit: ₹9,00,000
  • Tax Audit Fee: ₹1,00,000
  • GST Returns: ₹1,00,000
  • Total remuneration: ₹11,00,000 per annum

The outgoing auditors were M/s A P T & Co LLP, Chartered Accountants (Registration No. 014621C/N500088) who were reappointed at the 32nd AGM for a two-year term ending at this 34th AGM.

Special Business Items

4. Cost Auditor Remuneration Ratification

To ratify remuneration payable to M/s. K K Sinha & Associates, Cost Accountants (Firm Registration No. 100279) for FY 2026-27:

  • Cost Audit for auditable products: ₹50,000
  • Certification for non-auditable products: ₹20,000
  • Total remuneration: ₹70,000 per annum

5. Related Party Transactions Approval

To approve material related party transactions with Nabha Commerce Private Limited:

  • Maximum aggregate transactions: ₹145 Crore per year
  • Duration: Three years till 37th AGM in 2029
  • Nature: Sale/purchase of products, goods, materials or services
  • Basis: Arm's length at prevailing market prices
  • Related director: Mr. Krishan Kumar Goyal (Chairman and Managing Director) and his relatives are shareholders of Nabha Commerce Private Limited

This supersedes the previous approval granted at the 33rd AGM in 2025 which allowed transactions up to ₹60 Crore per year for five years till 38th AGM in 2030. The increase is due to increased business volumes.

6. Executive Director Reappointment

Special resolution to reappoint Mr. Ashwani Kumar Aggarwal (DIN: 00486430) as Executive Director (Whole-Time Director) from ensuing AGM till conclusion of AGM in 2029.

Remuneration terms:

  • Salary: ₹3,00,000 per month (increased from previous ₹2,50,000)
  • House Rent Allowance: 40% of salary per month
  • Provident Fund: As per company rules
  • Gratuity: Not exceeding half month's salary for each completed year of service
  • Medical Reimbursement: Up to one month's salary for self and family
  • Other perquisites: Company car with driver, telephone facilities, insurance cover

Mr. Aggarwal, aged 71 years, is a Dairy Technologist with over three decades of experience and has been associated with the company since inception (2nd January, 1993). He holds 400 equity shares in the company.

Voting Arrangements

  • Remote e-voting facility provided by NSDL
  • Members can vote electronically from 23rd September (9:00 AM) to 25th September (5:00 PM), 2026
  • Members can also vote during the AGM through VC/OAVM facility
  • Mr. Rajeev Kumar Sanger, Practising Company Secretary (Membership No. F13092) appointed as Scrutinizer

Additional Information

  • Company CIN: L74899HR1992PLC032998
  • Physical copies of Annual Report and AGM notice not being sent pursuant to MCA and SEBI circulars
  • Members encouraged to register for e-communication and dematerialize shares