Meeting Details

The 27th Annual General Meeting of Monarch Surveyors and Engineering Consultants Limited was duly convened and held on Wednesday, September 16, 2026, at 03:00 P.M. (IST) through Video Conferencing (VC)/Other Audio-Visual Means (OAVM) without physical presence of members.

Resolution Outcomes

All six resolutions set out in the Notice convening the 27th AGM were passed by members with requisite majority:

Resolution 1: Adoption of Financial Statements

  • To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended March 31, 2026 and the reports of the Board of Directors along with annexures and Auditors thereon.
  • Total votes polled: 10,555,200 (74.563436% of outstanding shares)
  • Votes in favor: 10,555,200 (100%)
  • Votes against: 0 (0%)

Resolution 2: Dividend Declaration

  • To declare a final dividend at 16.00 percentage i.e., ₹1.60 per equity share on equity shares of face value ₹10 each for the Financial Year ended March 31, 2026
  • Total votes polled: 10,555,200 (74.563436% of outstanding shares)
  • Votes in favor: 10,555,200 (100%)
  • Votes against: 0 (0%)

Resolution 3: Reappointment of Director

  • To reappoint Mr. Bhartesh Rajkumar Shah (DIN: 01176236) who retires by rotation
  • Promoter/promoter group interested: Yes
  • Total votes polled: 7,994,700 (56.47569935% of outstanding shares)
  • Votes in favor: 7,994,700 (100%)
  • Votes against: 0 (0%)

Resolution 4: Reappointment of Director

  • To reappoint Mrs. Usha Sunil Kokare (DIN: 10498061) who retires by rotation
  • Promoter/promoter group interested: No
  • Total votes polled: 10,555,200 (74.563436% of outstanding shares)
  • Votes in favor: 10,555,200 (100%)
  • Votes against: 0 (0%)

Resolution 5: Designation as Whole Time Director

  • To designate Mrs. Usha Sunil Kokare (DIN: 10498061) as Whole Time Director of the Company
  • Promoter/promoter group interested: No
  • Total votes polled: 10,555,200 (74.563436% of outstanding shares)
  • Votes in favor: 10,555,200 (100%)
  • Votes against: 0 (0%)

Resolution 6: Appointment of Secretarial Auditors

  • To appoint Secretarial Auditors of the Company for a period of five years
  • Promoter/promoter group interested: No
  • Total votes polled: 10,555,200 (74.563436% of outstanding shares)
  • Votes in favor: 10,555,200 (100%)
  • Votes against: 0 (0%)

Shareholding Structure

Total outstanding shares: 14,156,000

  • Promoter and Promoter Group: 10,242,000 shares (72.35%)
  • Public Institutions: 786,000 shares (5.55%)
  • Public Non-Institutions: 3,128,000 shares (22.10%)

Voting Methodology

The Company engaged National Securities Depository Limited (NSDL) for remote e-voting and e-voting at the AGM.

Remote e-Voting Schedule

  • Cut-off date: Wednesday, September 09, 2026
  • Commencement: Sunday, September 13, 2026 at 09:00 A.M. (IST)
  • Conclusion: Tuesday, September 15, 2026 at 05:00 P.M. (IST)

Scrutinizer Appointment

Mr. Kshitij Lunkad of M/s. KIL & Associates, Company Secretaries in Whole-time Practice (Membership No. ACS 36030, Certificate of Practice No. 14093) was appointed as Scrutinizer to scrutinize the remote e-voting and e-voting at the AGM.

Notification and Compliance

The Company published advertisements in Financial Express (English) and Loksatta (Marathi) on:

  • Tuesday, August 18, 2026 (in compliance with MCA Circulars)
  • Saturday, August 22, 2026 (in terms of Rule 20 of Companies Act, 2013)

The AGM Notice along with Annual Report for FY 2025-26 was sent by electronic mode only on August 21, 2026, to all members whose email addresses were registered.

Document Availability

The voting results and scrutinizer report are available on the company website (https://www.monarchltd.com/) and NSDL website (https://www.evoting.nsdl.com), and displayed at the Registered Office of the Company.