Meeting Details

  • Meeting Type: 91st Annual General Meeting
  • Meeting Date: Friday, August 21, 2026
  • Meeting Time: 11:00 A.M.
  • Meeting Location: 21, Strand Road, Top floor, Kolkata – 700 001

Proposed Resolutions and Implications

Ordinary Business:

1. To receive, consider and adopt the Annual Audited Financial Statements for the Financial Year ended March 31, 2026, with Reports of Board of Directors and Auditors.

2. To declare Dividend on Equity Shares for the financial year ended March 31, 2026 (recommended Rs. 0.75 per equity share of Rs. 5/- each, representing 15%).

3. Special Resolution for re-appointment of Shri Bankat Lal Gaggar (DIN: 00404123) as Non-Executive Non-Independent Director (age 75+).

4. Special Resolution for re-appointment of Shri Jagdish Prasad Mundra (DIN: 00630475) as Non-Executive Non-Independent Director (age 75+).

5. Ordinary Resolution to authorize Board of Directors to fix remuneration of Statutory Auditors M/s. R Kothari & Co LLP (Firm Registration No. 307069E) for FY 2026-27.

Special Business:

6. Special Resolution for re-appointment of Shri Sundrapandiyapuram Pichumani Kumar as Manager and Chief Financial Officer for 2 years commencing September 27, 2026, with detailed remuneration package:

  • Basic Salary: Rs. 1,32,890 per month
  • House Rent Allowance: 28% of Basic Salary
  • Medical/Conveyance Allowance: 20% of Basic Salary
  • Leave Travel Assistance: Up to 15% of yearly Basic Salary
  • Ex-gratia: 10% of Yearly Basic Salary of previous financial year
  • Contributory Provident Fund: Company contribution of 12% of Basic salary
  • Other benefits: Gratuity, privilege leave, and business expense reimbursements

Voting Process and Methods

The Company provides multiple voting methods in compliance with Section 108 of the Companies Act, 2013 and Regulation 44 of SEBI Listing Regulations:

  • Remote e-voting: Available through CDSL from August 18, 2026 (10:00 A.M.) to August 20, 2026 (5:00 P.M.)
  • Physical voting: Ballot paper facility available at the AGM venue
  • Proxy voting: Allowed with proxy forms requiring submission 48 hours before meeting

Key Voting Parameters

  • Cut-off date: Friday, August 14, 2026
  • Voting rights: Proportional to shareholding as on cut-off date
  • Scrutinizer: Mr. Rohit Kumarr Mundhra, Practicing Chartered Accountant (Membership No. 067469), partner of M/s. ASRM & Co. (Firm Registration No. 328024E)
  • Result declaration: Scrutinizer's Report to be prepared within 2 working days post-meeting and published on company website

Shareholder Category Participation

The voting rights are proportionate to shareholding, with no specific breakdown by promoter/public/institution categories provided in this notice.

Scrutinizer's Role and Process

The Scrutinizer will:

  • Scrutinize both remote e-voting and physical voting processes
  • Unblock e-votes immediately after conclusion of AGM voting
  • Prepare a report of total votes cast for and against each resolution within 2 working days
  • Submit report to Chairman for declaration of results

Compliance Confirmation

The notice confirms compliance with:

  • Companies Act, 2013 (particularly Sections 102, 105, 108, 124, 170, 189, 196, 197, 203)
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (particularly Regulations 17(1A), 36(3), 40, 44)
  • Companies (Management and Administration) Rules, 2014
  • Secretarial Standards - 2 on General Meetings
  • Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016

Signatories and Roles

  • Ashish Kedia: Company Secretary & Compliance Officer (Membership No.: A69190) - issued the notice
  • Rohit Kumarr Mundhra: Appointed as Scrutinizer for voting process

Dividend Information

  • Record Date: Friday, August 14, 2026
  • Dividend Rate: Rs. 0.75 per equity share of Rs. 5 each (15%)
  • Payment Date: On or after Monday, August 24, 2026
  • TDS Applicability: Dividend will be paid after deducting tax at source as per Income-tax Act

Unpaid Dividend Details

The notice discloses unpaid dividend amounts and their scheduled transfer to Investor Education and Protection Fund:

  • 2022-23 Final Dividend: Rs. 0.40 per share, Rs. 98,855.40 unpaid, transfer date: September 20, 2030
  • 2023-24 Final Dividend: Rs. 0.50 per share, Rs. 1,25,135.50 unpaid, transfer date: September 15, 2031
  • 2024-25 Final Dividend: Rs. 0.50 per share, Rs. 13,375.50 unpaid, transfer date: September 21, 2032

Additional Information

  • RTA: Maheshwari Datamatics Pvt. Ltd. (MDPL) at 23, R.N. Mukherjee Road, 5th Floor, Kolkata – 700 001
  • Company Website: www.nbi-india.co.in
  • Contact Email: nbifinance@ymail.com

The notice also includes comprehensive instructions for e-voting, KYC compliance requirements, nomination procedures, and details about the Online Dispute Resolution Portal established by SEBI.