Naapbooks Limited has issued notice for its 9th Annual General Meeting (AGM) scheduled to be held on Wednesday, September 30, 2026, at 12:00 P.M. (IST) at the company's registered office at 901, Shivarth The ACE, Sindhu Bhavan Road, Bodakdev, Ahmedabad, Gujarat-380054, India.

Agenda Items

Ordinary Business:

Item No. 1: To receive, consider and adopt:

  • The Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and the Auditors thereon
  • The Audited Consolidated Financial Statements of the Company for the financial year ended March 31, 2026, together with the Report of the Auditors thereon

Item No. 2: Appointment of Mr. Ashish Jain (DIN: 07783857) as a director, liable to retire by rotation. Mr. Jain holds 12,00,384 equity shares (11.08% of share capital) as of March 31, 2026. He has over 18 years of experience in the Information Technology sector and serves as Designated Partner in Proex Advisors LLP (LLPIN: AAJ-8215).

Special Business:

Item No. 3: To approve existing and new material related party transactions with Proex Advisors LLP for FY 2026-27. The estimated aggregate value of contracts/arrangements is not quantified in the disclosure. Nature of transactions includes:

  • Rendering or availing of IT/ITE Services including IT, Infrastructure, Cloud, IOT and Digital Engineering
  • Digital Transformation, Analytics, Cyber Security
  • Giving or taking Loan/Advances/inter-corporate deposits/investments
  • Reimbursement of expenses
  • Leasing of property
  • Any transfer of resources, services or obligations

Advance paid: ₹1128.76 Lacs

Item No. 4: To approve existing and new material related party transactions with Proex Consulting for FY 2026-27. The estimated aggregate value is not quantified. Nature of transactions similar to Item 3 (excluding leasing of property). No advance paid or received.

Item No. 5: To approve existing and new material related party transactions with SANCHAL PROJECTS PRIVATE LIMITED for FY 2026-27. The estimated aggregate value is not quantified. Nature of transactions includes:

  • Rendering Services including IT, Infrastructure, Cloud, IOT and Digital Engineering
  • Purchase of Furniture and fittings
  • Giving or taking Loan/Advances/inter-corporate deposits/investments
  • Services related to Interior and Architecture
  • Any transfer of resources, services or obligations

Advance paid: ₹0.27 Lacs

Record Date and Shareholder Information

The list of members for dispatch of Annual Report 2025-26 and Notice of 9th AGM will be taken as on Friday, September 04, 2026. Members whose email IDs were not registered as on this date will receive physical copies or WhatsApp messages with web links.

Voting Procedures

The company will conduct voting via physical poll (Form MGT-12) as it is not obligated to offer e-voting facility under Section 108 of the Companies Act, 2013. The cut-off date for determining voting eligibility is Saturday, September 19, 2026.

Document Availability

All documents proposed for approval are available for inspection at the Company's Registered Office between 10:00 a.m. and 12:00 p.m. on all working days until the date of the AGM.

The notice includes complete attendance slip, proxy form (MGT-11), and polling paper (MGT-12) templates for shareholder use.