Meeting Details

  • Date: Thursday, 20th August, 2026
  • Time: 3:00 P.M (IST)
  • Mode: Video Conference/Other Audio-Visual Means (VC/OAVM)
  • Deemed Venue: Registered Office of the Company at Dhunseri House, 4A, Woodburn Park, Kolkata-700020
  • Cut-off Date: Thursday, 13th August, 2026 for determining shareholder eligibility

Proposed Resolutions and Implications

Ordinary Business:

1. Adoption of Financial Statements: To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for FY 2025-26 together with Reports of Board of Directors and Auditors.

2. Declaration of Dividend: To declare dividend of ₹2.50 per equity share for FY ended 31st March, 2026. Dividend payment scheduled on or after Thursday, 27th August, 2026 to members registered as of 13th August, 2026.

3. Appointment of Director: To appoint Mrs. Aruna Dhanuka (DIN: 00005677) who retires by rotation and offers herself for re-appointment. She currently holds 78,700 shares and draws sitting fees of ₹49,000 for Board and Committee meetings.

Voting Process and Methods

Remote E-Voting:

  • Period: Monday, 17th August, 2026 (9:00 AM) to Wednesday, 19th August, 2026 (5:00 PM)
  • Service Provider: National Securities Depository Limited (NSDL)
  • Once cast, votes cannot be changed

Meeting Day E-Voting:

  • Facility available for members attending AGM who haven't voted remotely
  • Members who voted remotely can attend but cannot vote again

Scrutinizer Appointment:

  • Mr. Kailash Chandra Dhanuka (FCS-2204; CP-1247), Practicing Company Secretary appointed as Scrutinizer
  • Will submit consolidated report within two working days after AGM conclusion

Shareholder Participation Procedures

Virtual Meeting Access:

  • Members can join 15 minutes before and after scheduled time
  • Facility available for first 1000 members on first-come basis (exceptions for large shareholders, promoters, institutions, directors, KMPs, committee chairs, auditors)
  • Attendance through VC/OAVM counts for quorum under Section 103 of Companies Act, 2013

Question Registration:

  • Members must register as speakers by 13th August, 2026, 5:00 PM via email to mail@nagadhunserigroup.com
  • Required details: name, DP Id, Client Id/folio number, PAN, email id, mobile number
  • Questions should be submitted at registration time

Compliance with Laws and Regulations

Regulatory Basis:

  • Conducted pursuant to MCA General Circular No. 03/2025 dated September 22, 2025
  • SEBI Circular No. SEBI/HO/CFD/CFDPoD-2/P/CIR/2024/133 dated October 3, 2024
  • Companies Act, 2013 and SEBI Listing Regulations

Record Dates and Closures:

  • Register of Members and Share Transfer Books closed from Friday, 14th August, 2026 to Thursday, 20th August, 2026 (both inclusive)
  • Dividend payment based on records as of 13th August, 2026

Additional Compliance:

  • Proxy facility not available for virtual meeting
  • Institutional members may appoint authorized representatives with proper documentation
  • Tax deduction at source on dividend as per Income Tax Act, 2025 amended by Finance Act, 2026

Signatories and Key Personnel

  • Company Secretary & Compliance Officer: Sakshi Agarwal
  • Scrutinizer: Kailash Chandra Dhanuka (Practicing Company Secretary)
  • NSDL Contact: Ms. Pallavi Mhatre, Manager (evoting@nsdl.com, 1800 1020 990/1800 22 44 30)

Additional Shareholder Information

Dividend Payment Details:

  • For physical shares: Payment based on Register of Members
  • For demat shares: Payment based on beneficial ownership statements from NSDL and CDSL
  • Bank particulars registered with Depository Participants will be used for dividend payment

Unclaimed Dividend Status:

  • Unclaimed dividends for FY 2018-19 to 2024-25 available on company website
  • Dividend for FY 2017-18 transferred to IEPF under Section 125(1)
  • Unclaimed dividend for FY 2018-19 and corresponding shares due for IEPF transfer on 3rd November, 2026

Dematerialization Requirements:

  • Shares available in demat mode under ISIN: INE756C01015
  • Physical share transfers mandated in dematerialized form per SEBI notification dated January 24, 2022
  • Special window for physical share transfer requests available until February 4, 2027

KYC Updates Mandatory:

  • Physical shareholders must furnish PAN, address, email, mobile, bank details, specimen signature, and nomination details
  • Required forms: ISR-1, ISR-2, ISR-3, ISR-4, ISR-5, SH-13, SH-14
  • Dividend payments to physical holders conditional on KYC completion

Dispute Resolution:

  • SEBI ODR Portal (https://smartodr.in/login) available for dispute resolution
  • SEBI Investor website at https://investor.sebi.gov.in provides educational resources

Director Information for Re-appointment

  • Name: Mrs. Aruna Dhanuka
  • DIN: 00005677
  • Date of Birth: 05.09.1959 (67 years)
  • Appointment Date: 31.10.2005
  • Qualifications: B.A.
  • Expertise: Finance & Investments, day-to-day business administration
  • Current Directorships: Naga Dhunseri Group Limited, Mint Investments Limited, Dhunseri Investments Limited, Dhunseri Ventures Limited
  • Committee Memberships: Stakeholders Relationship Committee (Mint Investments), Audit Committee (Dhunseri Investments)
  • Board Attendance: 4 out of 4 meetings during the year
  • Shareholding: 78,700 shares in the company