Key Dates and Procedures

The 31st AGM is scheduled for Tuesday, September 29, 2026 at 3:30 PM (IST) through Video Conferencing (VC)/Other Audio Visual Means (OAVM). The remote e-voting period commences on Saturday, September 26, 2026 (10:00 AM) and ends on Monday, September 28, 2026 (05:00 PM). The cut-off date for determining members entitled to vote is Tuesday, September 22, 2026. Book closure dates are from Wednesday, September 23, 2026 to Tuesday, September 29, 2026 (both days inclusive).

Central Depository Services (India) Limited (CDSL) provides e-voting services under EVSN-260903062. CS Ghanshyam Soni, Practicing Company Secretary (CP No. 17876 & Membership No. 12019) of M/s Ghanshyam Soni & Associates has been appointed as Scrutinizer to scrutinize the e-voting process.

Agenda Items and Resolutions

Ordinary Business:

1. To receive, consider and adopt the Standalone Financial Statements for the year ended March 31, 2026 along with reports of Board of Directors and Auditors

2. To consider and appoint director in place of Mr. Hifzul Rahim (DIN: 08491854) who retires by rotation and offers himself for reappointment

3. To consider appointment of statutory auditors KCMG & Associates, Chartered Accountants, Raipur (Firm registration number: 009518C) to fill casual vacancy caused by resignation of M/s Batra Deepak and Associates, Chartered Accountants (FRN: 005408C). The Board made this appointment at its meeting held on September 2, 2026, effective from September 2, 2026 until conclusion of AGM, with proposed term of five consecutive years from conclusion of 31st AGM until conclusion of 36th AGM

Special Business:

4. To re-appoint Mr. Aditya Sharma (DIN: 08718848) as Independent Director for a second term of five consecutive years commencing from August 12, 2026 and ending on August 11, 2031 (Special Resolution required)

5. To re-appoint Mr. Mansoor Ahmed (DIN: 01398796) as Managing Director for a further period of three years commencing from August 24, 2026 up to August 23, 2029 (Ordinary Resolution)

Director Details and Remuneration

Mr. Hifzul Rahim (DIN: 08491854): 31 years old, Graduate in Commerce, first appointed as Additional Director on August 11, 2023, regularized at AGM on September 27, 2023. No remuneration proposed. Son of Mr. Mansoor Ahmed, Managing Director. Holds directorships in New Era Alkaloids and Exports Limited (Executive Director) and Ashoka Refineries Limited (Managing Director).

Mr. Aditya Sharma (DIN: 08718848): 34 years old, Bachelor of Engineering in Mechanical Engineering, first appointed as Additional Independent Director on June 30, 2021, regularized at AGM on September 25, 2021. Entitled to sitting fees only. Holds independent directorships in Ashoka Refineries Limited and New Era Alkaloids Limited.

Mr. Mansoor Ahmed (DIN: 01398796): 65 years old, Graduate, appointed as director on April 1, 2000 and as Managing Director on August 11, 2023. Has voluntarily agreed to waive and forego remuneration entitlement (maximum ₹5,00,000 per annum) due to company's financial position. Father of Mr. Hifzul Rahim. Holds directorships in New Era Alkaloids & Exports Limited and Ashoka Refineries Limited.

Auditor Information

M/s Batra Deepak and Associates resigned effective September 1, 2026 due to pre-occupation with other professional commitments. M/s KCMG & Associates, Chartered Accountants (Firm Registration No.: 009518C) is proposed as replacement. The firm is a Peer Reviewed Firm holding valid Peer Review Certificate No. 016718 valid up to April 30, 2027 issued by ICAI.

Shareholder Information and Procedures

The notice along with Annual Report for FY 2025-26 is being sent electronically to members with registered email IDs. Physical copies available on request. Documents referred to in the notice available for inspection at registered office from September 22-29, 2026 during business hours.

Members must update KYC details including PAN, contact details, mobile number, bank account details, and signature by September 19, 2026. SEBI mandates that listed companies issue securities only in demat mode with immediate effect.

Virtual Meeting Details

The AGM will be conducted through VC/OAVM facility provided by CDSL. Members can join 15 minutes before scheduled time. Facility available for at least 1000 members on first-come-first-served basis, excluding large shareholders (holding 2% or more), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors.