Key Dates and Event Details

The 83rd AGM will be held on Wednesday, 19th August 2026, at 11.00 A.M. through Video Conferencing (VC)/ Other Audio-Visual Means (OAVM).

The Register of Members and Share Transfer Books will remain closed from Thursday, 13th August 2026, to Wednesday, 19th August 2026 (both days inclusive) for the purpose of the AGM.

The cut-off date for determining voting rights is Wednesday, 12th August 2026. Voting rights are proportional to the paid-up equity share capital held as on this date.

The remote e-voting period begins on Sunday, 16th August 2026 at 9 A.M. and ends on Tuesday, 18th August 2026 at 5 P.M.

Business to be Transacted (Agenda)

Ordinary Business:

  • 1. To receive, consider and adopt the Audited Financial Statements (including Consolidated Financial Statements) for the financial year ended 31st March 2026 and the Reports of Directors and Auditors thereon.
  • 2. To declare a Dividend on Equity Shares.
  • 3. To appoint a Director in place of Mrs. Shanthi Thomas (DIN: 00567935), who retires by rotation and is eligible for re-appointment.

Dividend Information

If declared at the AGM, the dividend will be paid within 30 days from the date of the AGM to members on the Register of Members on that date.

The company is required to deduct Tax at Source (TDS) from dividend payments at prescribed rates under the Income Tax Act, 2025. Shareholders must submit Declaration Form 121 to avail exemption from TDS.

Director Re-appointment Details (Item No. 3)

Name: Mrs. Shanthi Thomas

DIN: 00567935

Date of Birth: 28.07.1954

Age: 71 years

Date of First Appointment: 18.03.1998

Qualifications: B.A.

Expertise: Business, Administration, Plantation, Management.

Remuneration (FY 2025-2026): ₹49.89 Lakhs

Proposed Remuneration Terms: Basic Salary in the scale of ₹3,00,000 to ₹5,00,000 per month, HRA of ₹50,000 per month, Provident Fund contribution @12%, Gratuity, perquisites including company car and communication facilities, and insurance benefits.

Board Meeting Attendance (FY 2025-2026): Attended 4 out of 4 held meetings.

Relationship with other Directors: Spouse of Mr. Ajit Thomas, Chairman.

Shareholding: 4,14,618 equity shares of ₹10/- each, held jointly with Mr. Ajit Thomas.

Other Directorships (as of 31st March 2026): AVT Natural Products Ltd.; The Midland Rubber and Produce Company Ltd.; A.V. Thomas Leather & Allied Products Pvt. Ltd.; Midland Corporate Advisory Services Pvt. Ltd.; Life Focus Knowledge Ventures Pvt. Ltd.; AVT Gavia Foods Private Limited; Aspera Holdings Private Limited; Aspera Logistics Private Limited.

Voting and Meeting Participation Procedures

The AGM will be held virtually pursuant to MCA Circulars (including General Circular No. 03/2025) and SEBI Circulars.

Central Depository Services (India) Ltd (CDSL) is providing facilities for remote e-voting, participation via VC/OAVM, and e-voting during the AGM.

Physical attendance of members and the facility to appoint proxies have been dispensed with.

Corporate members must send a certified copy of the board resolution authorizing their representative to secneelamalai@avtplantations.co.in.

Mr. V Suresh (COP No. 6032) of M/s. V. Suresh Associates has been appointed as the Scrutinizer for the e-voting process.

Other Key Information

Registrar & Share Transfer Agent: M/s Cameo Corporate Services Limited, Chennai.

Listing: Equity shares are listed on BSE Ltd., and the annual listing fee has been paid up to 31st March 2026.

Unpaid Dividend: Unpaid/unclaimed dividend for FY 2017-2018 and Interim Dividend for FY 2018-2019 has been transferred to the Investor Education & Protection Fund (IEPF). Final Dividend for FY 2018-2019 remaining unpaid is liable for transfer to IEPF in FY 2026-2027.

Share Transfer: All transfers of physical shares are not permitted after 31st March 2019; trading is permitted only in dematerialized form.

Communication: The notice and annual report are available on the company's website (www.neelamalaiagro.com).