Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Meeting Details

Date: Friday, July 31, 2026

Time: 11:30 a.m.

Location: Conducted entirely through Video Conferencing (VC) or Other Audio Visual Means (OAVM) without physical presence of members at a common venue

Type: 36th Annual General Meeting

Book Closure Period

The Register of Members and Share Transfer Register will remain closed from July 25, 2026 to July 31, 2026 (both days inclusive) for the purpose of the 36th AGM.

Proposed Resolutions and Implications

Ordinary Business:

1. To receive, consider and adopt the audited financial statements of the Company on standalone and consolidated basis for the financial year ended March 31, 2026, including the balance sheet as at March 31, 2026, the statement of profit & loss, and reports of auditors and directors.

2. To appoint a director in place of Mr. Deep S Vadodaria (DIN: 01284293), who retires by rotation pursuant to Section 152 of the Companies Act, 2013 and offers himself for re-appointment.

Special Business:

3. To ratify remuneration of Cost Auditor M/s Dalwadi & Associates (FRN: 000338) at INR 80,000 per annum for conducting cost audit for financial year 2026-27 (Ordinary Resolution).

4. To re-appoint Mr. Revant Bhatt (DIN: 09197805) as an Independent Director for a second term of 5 consecutive years effective October 7, 2026 (Special Resolution).

Voting Process and Methods

The company is providing facility for members to cast votes electronically through:

  • Remote e-Voting prior to the AGM
  • e-Voting during the AGM

Service Provider: National Securities Depository Limited (NSDL) through www.evotingnsdl.com

Cut-off Date: July 24, 2026 for determining eligibility to vote

Voting Rights: Proportional to shareholding in paid-up share capital as on cut-off date

Remote e-Voting Schedule:

  • Commences: Tuesday, July 28, 2026 at 09:00 a.m.
  • Ends: Thursday, July 30, 2026 at 05:00 p.m.

Key Voting Information

  • Members can join the AGM via VC/OAVM 15 minutes before and after scheduled commencement time
  • Facility available for 1000 members on first-come-first-served basis (excludes large shareholders holding 2%+, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Attendance through VC/OAVM counts for quorum under Section 103 of Companies Act, 2013
  • Members who vote via remote e-voting can attend the meeting but cannot vote again
  • Only members present through VC/OAVM who haven't voted remotely can vote during the meeting

Scrutinizer Appointment

Mr. Umesh Ved of Umesh Ved & Associates, Practicing Company Secretary (Membership No. 4411) has been appointed as Scrutinizer to scrutinize the e-voting process. His address: 304, Shoppers Plaza - V, Opp: Municipal Market, C G Road, Navrangpura, Ahmedabad - 380009.

The Scrutinizer will submit his report to the Chairman within two working days from conclusion of AGM. Results with Scrutinizer's report will be communicated to stock exchanges, NSDL, RTA and displayed on company website www.nilainfra.com.

Compliance Confirmation

The company confirms compliance with:

  • Companies Act, 2013
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars: No. 14/2020 (April 8, 2020), 17/2020 (April 13, 2020), 20/2020 (May 5, 2020), 02/2021 (January 13, 2021), 21/2021 (December 14, 2021), 02/2022 (May 5, 2022), 10/2022 (December 28, 2022), 09/2023 (September 25, 2023)
  • SEBI Circulars: January 15, 2021, May 13, 2022, January 5, 2023, October 7, 2023

Additional Information

  • Notice and Annual Report 2025-26 available on company website www.nilainfra.com and stock exchange websites
  • Physical copies available at registered office for inspection during normal business hours
  • Members can request physical copies free of cost even after registering for e-communication
  • Umesh Ved & Associates appointed as Secretarial Auditor for 5 years (2025-26 to 2029-30) at fees of INR 72,000 per annum
  • Director details provided as required under Regulation 36(3) of SEBI LODR Regulations, 2015
  • Explanatory statements provided for all special business items
  • No proxy facility available for this AGM as per MCA Circular No. 14/2020