Meeting Details

The 37th Annual General Meeting of Olympia Industries Limited was held on Wednesday, September 09, 2026 at 11:30 A.M. (IST) through Video Conferencing (VC) / Other Audio-Visual Means (OAVM) facility. The deemed venue was the Registered Office of the Company at C-205, Synthofine Industrial Estate, Behind Virwani Industrial Estate, Goregaon (East), Mumbai–400063.

Attendance

Directors & KMP in Attendance:

  • Mr. Navin Pansari (Chairman & Managing Director)
  • Mr. Kamlesh Shah (Independent Director, Chairman of Audit Committee, Nomination & Remuneration Committee & Stakeholders Relationship Committee)
  • Mr. Ritesh Gupta (Independent Director)
  • Mr. Kamlesh Joshi (Independent Director)
  • Mr. Bhushan Patil (Non-Executive & Non-Independent Director)
  • Ms. Pooja Jiwrajka (Non-Executive & Non-Independent Director)
  • Mr. Vishal Rajgarhia (Proposed Independent Director)
  • Mr. Ramjeevan Khedia (Chief Financial Officer)
  • Ms. Avanti Patthey (Company Secretary & Compliance Officer)

Other Representatives:

  • Mr. R. A. Kuvadia (Proprietor of M/s. R. A. Kuvadia & Co., Statutory Auditors)
  • Mr. Vinod Kumar Mandawaria (Proprietor of M/s. V. K. Mandawaria & Co., Secretarial Auditors & Scrutinizer of the AGM)

Total members in attendance: 53

Proceedings Summary

The meeting was presided over by Mr. Navin Pansari, Chairman & Managing Director. Ms. Avanti Patthey, Company Secretary & Compliance Officer conducted the AGM and welcomed members. The meeting was conducted in compliance with MCA circular 03/2025 dated September 22, 2025, SEBI regulations, Companies Act, 2013, and Secretarial Standards on General Meetings (SS-2).

NSDL was engaged to provide facilities for remote e-voting, e-voting during AGM, and participation through VC/OAVM.

Key announcements:

  • Chairman delivered his speech to members
  • Statutory Auditors' Report contained no qualifications or adverse remarks
  • No proposing and seconding of resolutions due to VC format

Business Transacted

Five resolutions were voted on:

Ordinary Business:

1. Adoption of Audited Financial Statements for financial year ended March 31, 2026, together with Board's Report and Auditors' Report

2. Re-appointment of Mr. Bhushan Patil (DIN: 02074033) who retires by rotation

Special Business:

3. Appointment of Mr. Vishal Rajgarhia (DIN: 03179235) as Non-Executive Independent Director

4. Increase in remuneration of Mr. Anurag Pansari, Vice President (related party)

5. Approval of Material Related Party Transaction(s) with Tirupati Biz Link LLP

Voting Procedures

  • Remote e-voting period: September 06, 2026 (09:00 A.M. IST) to September 08, 2026 (05:00 P.M. IST)
  • For Resolution nos. 4 & 5, Mr. Bhushan Patil served as Chairperson as Mr. Navin Pansari was interested in these resolutions
  • Members who hadn't voted remotely could vote electronically during the AGM with a 15-minute voting window after the meeting
  • Mr. Vinod Kumar Mandawaria was appointed as Scrutinizer to scrutinize all votes and provide consolidated report

Meeting Duration and Conclusion

The meeting commenced at 11:30 A.M. (IST) and concluded at 12:08 P.M. (IST).

Voting results along with Scrutinizer's Report will be made available on the Company's website (www.eolympia.com) and communicated to the stock exchange within two working days from conclusion of the AGM.