AGM Details
- Meeting Type: 46th Annual General Meeting
- Mode: Video Conferencing / Other Audio-Visual Means (VC/OAVM)
- Venue: Registered office deemed as venue (virtual meeting)
- Cut-off Date: Not explicitly stated in disclosure
Ordinary Business Items
1. Item 1: To consider and adopt the Audited Financial Statements of the Company for the financial year ended March 31, 2026 together with the reports of the Board of Directors and Auditors thereon.
2. Item 2: To appoint a Director in place of Mr. Nipun Verma (DIN: 02923423), who retires by rotation and being eligible, offers himself for re-appointment.
Special Business Item
3. Item 3: Re-appointment of Mr. Nipun Verma (DIN: 02923423) as Whole-Time Director of the Company through Special Resolution.
Director Re-appointment Details
- Director: Mr. Nipun Verma (DIN: 02923423)
- Current Term: November 01, 2023 to October 31, 2026
- Proposed Term: November 01, 2026 to October 31, 2029 (3 years)
- Remuneration: Not exceeding ₹12,00,000 per annum (Rupees Twelve Lakhs Only)
- Remuneration Components: Salary, allowances (accommodation/house rent allowance, house maintenance allowance), reimbursement, leave travel concession, club fees, medical/accident insurance, and other perquisites
- Exclusions from Remuneration Calculation: Provident Fund, Pension/Superannuation Fund (to extent not taxable), Gratuity, Leave encashment, Company car for official duties, residential telephone
- Minimum Remuneration Provision: Payable even in case of loss or inadequate profits as per Schedule V limits
Voting and Participation Arrangements
- Voting Service Provider: National Securities Depository Limited (NSDL)
- Voting Methods: Remote e-voting and e-voting during AGM
- Remote e-voting Period: Not explicitly specified in disclosure
- Scrutinizer: Mr. Jinesh Dedhia, Practicing Company Secretary (Membership No. 54731, C.P. No. 20229)
- Results Declaration: On or by October 2, 2026 to BSE Limited
- Question Submission Period: September 26, 2026 (9:00 AM) to September 28, 2026 (5:00 PM) via email to olympicoilltd@gmail.com
Document Availability
- Annual Report 2025-26: Available on company website (www.olympicoil.co.in), BSE website (www.bseindia.com), and NSDL website (www.evoting.nsdl.com)
- Hard Copy Request: Available upon email request to olympicoilltd@gmail.com
Shareholder Services Information
- RTA: MUFG Intime India Private Limited
- RTA Contact: investor.helpdesk@in.mpms.mufg.com
- NSDL Helpdesk: evoting@nsdl.com or 022-48867000
- CDSL Helpdesk: helpdesk.evoting@cdslindia.com or 1800 21 09911
Director Background Information (Annexure)
- Current Position: Whole-time Director since October 27, 2010
- Directorships in Other Companies: Nil (excluding private companies and Section 8 companies)
- Committee Memberships: Nil in other listed companies
- Relationship with Other Directors/KMP: Not related to any Director or Key Managerial Personnel
- Board Meeting Attendance: 4 meetings during the year
Compliance Notes
- Physical proxy appointment not available for virtual AGM
- Email registration required for shareholders without registered email addresses
- Institutional shareholders required to submit Board Resolution/Authorization for voting
- Demat mandate for all service requests as per SEBI Circular dated January 25, 2022
- PAN submission mandatory for all market participants