Meeting Details

  • Type of Meeting: Postal Ballot through remote e-voting only
  • Cut-Off Date for Eligibility: Friday, 4th September 2026
  • Voting Period: Commences at 9:00 AM IST on Wednesday, 16th September 2026 and concludes at 5:00 PM IST on Thursday, 15th October 2026

Proposed Resolution and Implications

The resolution seeks shareholder approval for the appointment of Mrs. Anuradha Mookerjee (DIN: 10174271) as an Independent Director for a consecutive term of five years commencing from 8th August 2026 and ending on 7th August 2031. This is a Special Resolution requiring approval by special majority.

Mrs. Mookerjee brings over three decades of experience in taxation, public administration, and governance, having retired as Principal Chief Commissioner of Income Tax. Her expertise in statutory compliance, public policy interface, and institutional governance is considered valuable for the company's business and regulatory environment.

Voting Process and Methods

The Company has engaged NSDL for providing remote e-voting facilities. Voting will be conducted exclusively through electronic means with no physical polling or postal ballot forms being sent. Members must vote through the NSDL e-voting system during the specified period.

Key Voting Information

  • Total votes cast: Results not yet available (voting period is future-dated)
  • Percentage in favor/against: Results will be declared after voting concludes
  • Participation breakdown by category: Results will be available after scrutiny
  • The resolution will be deemed passed on the last date of e-voting (15th October 2026) if approved by requisite majority

Scrutinizer Appointment and Role

Mr. Atul Kumar Labh, Practicing Company Secretary (Membership No. 4848, CP No. 3238), Partner of M/s. Labh & Labh Associates, Company Secretaries (Firm Registration No. P2025WB105500), has been appointed as Scrutinizer to scrutinize the remote e-voting process in a fair and transparent manner. The Scrutinizer will submit a report to the Chairman after completion of vote scrutiny.

Compliance Statements

The notice confirms compliance with:

  • Sections 108 and 110 of the Companies Act, 2013
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014
  • Multiple MCA General Circulars dated between 2020-2025
  • Regulation 44 of SEBI Listing Regulations
  • Secretarial Standard on General Meetings (SS-2)
  • Other applicable laws, rules, regulations, circulars and notifications

Result Declaration Timeline

The result of the Postal Ballot shall be declared by the Chairman or authorized person on or before Friday, 16th October 2026 at the Registered Office of the Company. Results along with the Scrutinizer's Report will be communicated to BSE and NSE and placed on the company website (www.orientpaper.in) and NSDL website (www.evoting.nsdl.com).

Additional Information

  • Mrs. Mookerjee holds directorships in five other companies including Astra Microwave Products Limited, Dalmia Cement entities, and Dalmia Bharat Limited
  • She will receive sitting fees for board meetings and profit-related commission not exceeding 1% of net profits
  • No stock options will be granted under ESOP schemes
  • The draft Letter of Appointment is available for inspection until the end of the e-voting period