Meeting Details

  • Meeting Type: 54th Annual General Meeting (AGM)
  • Date: Tuesday, 18th August, 2026
  • Time: 11:00 a.m. IST
  • Location: Held through Video Conferencing (VC) / Other Audio Visual Means (OAVM) without a physical venue. The proceedings are deemed to be conducted at the Registered Office of the Company.
  • Cut-off Date for Voting Eligibility: Tuesday, 11th August, 2026

Summary of Proposed Resolutions

Ordinary Business

1. Adoption of Financial Statements: To receive, consider, and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended 31st March, 2026, together with the reports of the Board of Directors and Auditors.

2. Declaration of Dividend: To declare a final dividend of ₹0.50 per equity share (10%) for FY26, as recommended by the Board on 20th May, 2026. The dividend will be paid on or after 25th August, 2026 to members on the register as of the record date, 5th August, 2026.

3. Re-appointment of Director: To re-appoint Mr. Satish Kumar Ray (DIN: 07904910), who retires by rotation and is eligible for re-appointment.

Special Business

4. Ratification of Cost Auditor Remuneration: To ratify the remuneration of ₹1,60,000 per annum plus applicable taxes and out-of-pocket expenses for M/s V. J. Talati & Co. (Firm Registration No. R00213), the Cost Auditors for FY27.

5. Appointment of Independent Director: To appoint Mr. John Fitzgibbon Gloster (DIN: 02421071) as an Independent Director for a term of five years, from 20th May, 2026 to 19th May, 2031. This requires a Special Resolution.

Voting Process and Methods

The Company is providing a facility for remote e-voting before the meeting and e-voting during the AGM through NSDL.

  • Remote e-Voting Period: Begins on Friday, 14th August, 2026 at 09:00 A.M. (IST) and ends on Monday, 17th August, 2026 at 05:00 P.M. (IST).
  • Voting during AGM: Members present at the AGM via VC/OAVM who have not voted remotely may vote during the meeting.
  • Voting Rights: Proportional to the paid-up equity share capital held as of the cut-off date (11th August, 2026).
  • Helpdesk: NSDL can be contacted at 022 - 4886 7000 or evoting@nsdl.com for technical issues.

Scrutinizer Appointment and Role

CS Shreyans Jain, Company Secretary in Practice, has been appointed as the Scrutinizer to scrutinize the entire voting process in a fair and transparent manner. The Scrutinizer will count the votes cast at the AGM and then unblock the remote e-votes in the presence of two witnesses. A report will be submitted to the Chairman within 48 hours of the AGM's conclusion.

Compliance Statement

The notice confirms compliance with:

  • The Companies Act, 2013 and its relevant rules.
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR).
  • Ministry of Corporate Affairs (MCA) General Circular No. 03/2025 dated September 22, 2025, allowing AGMs to be held via VC/OAVM.
  • SEBI Master Circulars regarding e-voting and investor services.

Other Relevant Information

  • Annual Report Distribution: Sent electronically to shareholders with registered email IDs. Physical copies are sent upon request.
  • Dividend Payment: Will be processed only through electronic mode as per SEBI mandate. Shareholders must ensure KYC details and bank account information are updated with their Depository Participants (DPs) or the RTA.
  • IEPF Advisory: Unclaimed dividends for seven consecutive years are transferred to the Investor Education and Protection Fund (IEPF).
  • Dematerialization Mandate: SEBI has mandated that all service requests (like transmission, transposition) be processed only in dematerialized form.
  • Company CIN: L17299MH1972PLC285731
  • Investor Contact: investors@orientalaromatics.com