Summary of Proceedings

Meeting Details

The 45th AGM was held on Wednesday, September 23, 2026 at 3:00 p.m. IST through video conference (VC). The meeting concluded at 4:05 p.m. IST.

The AGM was conducted in compliance with:

  • General Circular Nos. 20/2020, 2/2022, 10/2022, 09/2023, 09/2024 and 03/2025 dated September 22, 2025 issued by the Ministry of Corporate Affairs (MCA)
  • SEBI Circular No. SEBI/HO/CFD/PoD-2/P/CIR/2023/4 dated January 5, 2023
  • SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2023/167 dated October 7, 2023
  • SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024
  • SEBI Circular No. HO/49/14/14(7)2025-CFD-POD2/I/3762/2026 dated January 30, 2026

Attendees and Participants

Board Members Present:

  • Mr. Prakash Vichhivora, Chairman & Managing Director
  • Mr. Hetal Mavji Vichhivora, Whole-Time Director (DIN: 03123060)

Other Participants:

  • Ms. Harshada Mohite, Company Secretary & Compliance Officer
  • Representatives of M/s. KPB & Associates, Statutory Auditors
  • Representatives of D.M. Zaveri & Co., Company Secretaries (Secretarial Auditors and Scrutinizer)

Meeting Proceedings

The meeting was called to order after confirming requisite quorum was present. The Chairman welcomed members and introduced Board members. The Company Secretary informed members that:

  • Necessary registers and documents were available for electronic inspection
  • Proxy appointments were not applicable as the AGM was held through video conference
  • Items in the Notice would not be proposed and seconded due to electronic mode

The Chairman addressed members on the Company's performance for FY 2025-26, providing an overview of current on-goings, strategic directions, and future outlook.

The Notice of AGM along with Audited Financial Statements for FY ended March 31, 2026 and Board of Directors report were taken as read. A letter with weblink to Annual Report and AGM notice was sent to members whose email IDs were not available with RTA/Company/Depositories/Depository Participants.

Statutory Auditor's Financial Statements Report and Secretarial Audit Report were taken as read. The Chairman answered/justified any observations or comments in these reports on behalf of management.

Resolutions Considered

The following resolutions from the AGM notice were read:

Ordinary Business:

1. To receive, consider and adopt the Audited Financial Statements for financial year ended March 31, 2026, and reports of Board of Directors and Auditors thereon (Ordinary Resolution)

2. To appoint a director in place of Mr. Hetal Mavji Vichhivora (DIN: 03123060), who retires by rotation and offers himself for re-appointment (Ordinary Resolution)

Special Business:

3. Approval of Related Party transactions (Ordinary Resolution)

4. Revision in Terms of Remuneration of Mr. Prakash Vichhivora (DIN: 03123043), Chairman & Managing Director (Special Resolution)

5. Revision in Terms of Remuneration of Mr. Hetal M. Vichhivora (DIN: 03123060), Whole-Time Director (Special Resolution)

6. Approval for Borrowing Powers under Section 180(1)(c) of Companies Act, 2013 (Special Resolution)

7. Approval under Section 186 of Companies Act, 2013 for making loans/investments and providing guarantees/securities (Special Resolution)

8. Approval under Section 185(2) of Companies Act, 2013 for loans, guarantees and securities (Special Resolution)

Voting Process

M/s. D.M. Zaveri & Co. (Mem No. FCS 5418/C.P.No.4363) were appointed as Scrutinizer to scrutinize the voting process in a fair and transparent manner for both remote e-voting and e-voting at AGM.

Remote e-voting facility was extended to Members. Facility for voting through e-voting system was made available during AGM for members who had not cast their vote prior to the meeting.

E-voting facility remained open until 15 minutes from conclusion of the meeting (until 4:20 p.m. IST).

Results Declaration

The results will be declared based on the scrutinizer's report within two working days from conclusion of AGM. Results will be placed on:

  • Company's website: www.panabyte.com
  • CDSL website: www.evotingindia.com
  • BSE Limited website

The Company will separately intimate the results of e-Voting to the stock exchange.

Shareholder Interaction

Members who registered as speakers were given opportunity to express views/ask questions. Queries were answered by Mr. Prakash Vichhivora (Chairman & Managing Director) and Mr. Hetal Vichhivora (Whole-Time Director).

Additional Information

This intimation is also available on the company website at www.panabyte.com.