Meeting Details

The 1st Extra-Ordinary General Meeting (EGM) of Pankaj Polymers Limited was held on Saturday, August 22, 2026.

The meeting commenced at 03:00 P.M. (IST) and concluded at 03:52 P.M. (IST).

The meeting was conducted through Video Conferencing (VC)/Other Audio-Visual Means (OAVM), with the Corporate Office at B-46, First Floor, Sector-2, Noida, Gautam Buddha Nagar, Noida, Uttar Pradesh – 201301 deemed as the official venue.

The meeting was conducted in compliance with circulars issued by the Ministry of Corporate Affairs (MCA) and the Securities and Exchange Board of India (SEBI).

Attendance

Members Present: 51 (Fifty-one) members attended the meeting.

Directors Present:

  • Mr. Mayank Chawla, Whole Time Director and Chief Executive Director
  • Mr. Vikas Garg, Non-Executive and Non-Independent Director
  • Mr. Rahul Nagar, Non-Executive and Non-Independent Director
  • Mr. Siba Narayan Panda, Independent Director

Special Attendees/Other Representatives:

  • CS Nupur Garg, Company Secretary & Compliance Officer
  • CS Akash Goel (for and on behalf of M/s. Akash & Co.), Scrutinizer
  • CA Priya Kumari (for and on behalf of M/s. Shilpi Sharma & Co., Chartered Accountants), Statutory Auditor

Mr. Vikas Garg chaired the meeting.

Voting Process

Remote E-Voting: A remote e-voting facility was provided through the company's RTA. It commenced on Wednesday, August 19, 2026, at 09:00 A.M. (IST) and ended on Friday, August 21, 2026, at 05:00 P.M. (IST).

E-Voting at EGM: Members who attended the EGM and had not cast their votes through remote e-voting were provided with a facility to vote during the meeting proceedings. This e-voting facility was kept open for 15 minutes.

Scrutinizer: Mr. Akash Goel, proprietor of M/s Akash & Co., Company Secretaries, was appointed as the Scrutinizer in the Board Meeting held on Friday, July 24, 2026. He is carrying out the scrutiny of both the remote e-voting and the e-voting conducted during the meeting.

Results: The consolidated Scrutinizer's Report and the final results of the voting on all resolutions will be announced and submitted to the stock exchange within two working days of the conclusion of the meeting. The results will also be uploaded on the company's website.

Agenda Items and Resolutions

The following 12 items of Special Business were transacted at the EGM, all requiring approval via e-voting:

1. Ordinary Resolution: Appointment of Statutory Auditors of the Company to fill a casual vacancy.

2. Special Resolution: Issuance of up to 8,55,000 (8.55 Lakh) Equity Shares to the Non-Promoter Category of the Company on a Preferential Basis.

3. Special Resolution: Issuance of up to 22,20,000 (22.20 Lakh) Warrants Convertible into equity shares to the Promoter Group and Non-Promoter Category of the Company on a Preferential Basis.

4. Special Resolution: To Consider and Approve the Change of Name of the Company and Consequent Alteration in the Memorandum of Association and Articles of Association of the Company.

5. Special Resolution: To Consider and Approve Shifting of Registered Office from the State of Telangana to the National Capital Territory of Delhi and Consequent Alteration to the Memorandum of Association of the Company.

6. Special Resolution: To Consider and Approve the Alteration in the Object Clause (Clause III) of the Memorandum of Association of the Company.

7. Ordinary Resolution: To Consider and Approve the Appointment of Mr. Mayank Chawla (DIN: 06391962) as Executive Director of the Company.

8. Special Resolution: Regularisation of Mr. Mayank Chawla (DIN: 06391962) as Whole Time Director and Chief Executive Officer of the Company for a period of 5 (Five) Years.

9. Ordinary Resolution: Regularisation of Mr. Vikas Garg (DIN: 07871975) as a Non-Executive and Non-Independent Director of the Company.

10. Ordinary Resolution: Regularisation of Mr. Rahul Nagar (DIN: 09812836) as a Non-Executive and Non-Independent Director of the Company.

11. Special Resolution: Regularisation of Mr. Siba Narayan Panda (DIN: 09831293) as a Non-Executive Independent Director of the Company.

12. Special Resolution: Regularisation of Ms. Richa Kathuria (DIN: 07632571) as a Non-Executive Independent Director of the Company.

Proceedings

After confirming a quorum was present, the Company Secretary called the meeting to order. The Chairman welcomed the members. The notice convening the EGM was taken as read. Members who had registered as speakers were invited to express views or raise questions, to which the Chairman responded. The meeting was then concluded.