Meeting Details

The Extra-Ordinary General Meeting of Pankaj Polymers Limited was held on Saturday, August 22, 2026, at 03:00 P.M. through Video Conferencing/Other Audio Video Means. The meeting ended at 03:52 P.M. Record date for the meeting was August 14, 2026, with 2,686 total shareholders on record date.

Attendance Details

  • Promoters and Promoter Group attended through video conferencing: 4 members
  • Public shareholders attended through video conferencing: 47 members
  • No shareholders were present in person or through proxy

Scrutinizer Details

CS Akash Goel of M/s. Akash & Co., Company Secretaries (Membership Number: F13219) was appointed as scrutinizer at the Board Meeting dated July 24, 2026. The scrutinizer report was issued to the company on August 25, 2026.

Voting Results Summary

All 12 resolutions were passed with requisite majority. Total shares outstanding: 5,543,900 shares. Total votes polled across all resolutions ranged between 2,150,496 to 3,275,496 votes (38.79% to 59.08% of outstanding shares).

Resolution Details

Resolution 1: Appointment of Statutory Auditors

  • Type: Ordinary Resolution
  • Description: Appointment of Statutory Auditors to fill Casual Vacancy
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Resolution 2: Preferential Issue of Equity Shares

  • Type: Special Resolution
  • Description: Issuance of up to 855,000 Equity Shares to Non-Promoter Category
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Resolution 3: Preferential Issue of Convertible Warrants

  • Type: Special Resolution
  • Description: Issuance of up to 2,220,000 Warrants Convertible into equity shares to Promoter Group and Non-Promoter Category
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Resolution 4: Change of Company Name

  • Type: Special Resolution
  • Description: Change of Name of the Company and consequent alteration in MOA and AOA
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,781 votes (99.9903% in favor, 0.0097% against)
  • Total Votes: 3,275,439 (59.0819% of outstanding shares)
  • Result: Passed

Resolution 5: Shifting of Registered Office

  • Type: Special Resolution
  • Description: Shifting of Registered Office from Telangana to National Capital Territory of Delhi
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,781 votes (99.9903% in favor, 0.0097% against)
  • Total Votes: 3,275,439 (59.0819% of outstanding shares)
  • Result: Passed

Resolution 6: Alteration of Object Clause

  • Type: Special Resolution
  • Description: Alteration in the Object Clause (Clause III) of Memorandum of Association
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Resolution 7: Appointment of Executive Director

  • Type: Ordinary Resolution
  • Description: Appointment of Mr. Mayank Chawla (DIN: 06391962) as Executive Director
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Resolution 8: Regularization of Whole Time Director

  • Type: Special Resolution
  • Description: Regularization of Mr. Mayank Chawla as Whole Time Director and CEO for 5 years
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Resolution 9: Regularization of Non-Executive Director

  • Type: Ordinary Resolution
  • Description: Regularization of Mr. Vikas Garg (DIN: 07871975) as Non-Executive, Non-Independent Director
  • Promoter Voting: 2,098,658 votes (65.1018% of promoter shares, 100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Invalid Votes: 1,125,000 votes from Promoter category
  • Total Valid Votes: 2,150,496 (38.7903% of outstanding shares)
  • Result: Passed

Resolution 10: Regularization of Non-Executive Director

  • Type: Ordinary Resolution
  • Description: Regularization of Mr. Rahul Nagar (DIN: 09812836) as Non-Executive, Non-Independent Director
  • Promoter Voting: 2,098,658 votes (65.1018% of promoter shares, 100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Invalid Votes: 1,125,000 votes from Promoter category with note: "SHARES HELD BY RAHUL ARE INVALID VOTES"
  • Total Valid Votes: 2,150,496 (38.7903% of outstanding shares)
  • Result: Passed

Resolution 11: Regularization of Independent Director

  • Type: Special Resolution
  • Description: Regularization of Mr. Siba Narayan Panda (DIN: 09831293) as Non-Executive Independent Director
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Resolution 12: Regularization of Independent Director

  • Type: Special Resolution
  • Description: Regularization of Ms. Richa Kathuria (DIN: 07632571) as Non-Executive Independent Director
  • Promoter Voting: 3,223,658 votes (100% in favor)
  • Public Non-Institutions Voting: 51,838 votes (99.9904% in favor, 0.0096% against)
  • Total Votes: 3,275,496 (59.0829% of outstanding shares)
  • Result: Passed

Scrutinizer Report Details

The remote e-voting platform was provided by Kfin Technologies Limited and was open from August 19, 2026 (9:00 AM) to August 21, 2026 (5:00 PM). The e-voting data was unblocked and downloaded in the presence of two witnesses: Ms. Gurusha Tiwari and Ms. Riya Kumari.

The scrutinizer report confirms that all resolutions were passed with the following consolidated results:

  • Resolution 1: 3,275,491 votes in favor (99.9998%), 5 votes against
  • Resolution 2: 3,275,491 votes in favor (99.9998%), 5 votes against
  • Resolution 3: 3,275,491 votes in favor (99.9998%), 5 votes against
  • Resolution 4: 3,275,434 votes in favor (99.9999%), 5 votes against
  • Resolution 5: 3,275,434 votes in favor (99.9999%), 5 votes against
  • Resolution 6: 3,275,491 votes in favor (99.9998%), 5 votes against
  • Resolution 7: 3,275,491 votes in favor (99.9998%), 5 votes against
  • Resolution 8: 3,275,491 votes in favor (99.9998%), 5 votes against
  • Resolution 9: 2,150,491 votes in favor (65.6539%), 5 votes against, with 1,125,000 invalid votes
  • Resolution 10: 2,150,491 votes in favor (65.6539%), 5 votes against, with 1,125,000 invalid votes
  • Resolution 11: 3,275,491 votes in favor (99.9998%), 5 votes against
  • Resolution 12: 3,275,491 votes in favor (99.9998%), 5 votes against