Meeting Details

  • Type of Meeting: Postal Ballot (E-voting)
  • Last Date of E-voting: June 24, 2026
  • Record Date: May 15, 2026
  • Total Number of Shareholders on Record Date: 347,396

Proposed Resolution and Implications

The single resolution proposed was a Special Resolution for:

  • Re-appointment of Mrs. Rita Menon (DIN: 00064714) as a Non-Executive Independent Director
  • Continuation of her directorship after attaining the age of 75 years

Voting Process and Methods

The voting was conducted exclusively through e-voting facilitated by MUFG Intime India Private Limited (formerly Link Intime India Private Limited). The e-voting period commenced on Tuesday, May 26, 2026 at 10:00 AM (IST) and concluded on Wednesday, June 24, 2026 at 5:00 PM (IST). Postal ballot notices were dispatched electronically to all members on the Register of Members/list of beneficiaries as of the record date (May 15, 2026) on May 25, 2026.

Key Voting Outcomes

Overall Results:

  • Total Outstanding Shares: 1,038,170,594
  • Total Votes Polled: 832,097,296 (80.15% of outstanding shares)
  • Votes in Favor: 700,700,240 (84.21% of votes polled)
  • Votes Against: 131,397,056 (15.79% of votes polled)
  • Invalid Votes: Nil
  • Resolution Outcome: Passed

Category-wise Breakdown:

Promoter & Promoter Group:

  • Shares Held: 600,219,219
  • Votes Polled: 600,219,219 (100% participation)
  • Votes in Favor: 600,219,219 (100%)
  • Votes Against: 0 (0%)

Public Institutions:

  • Shares Held: 242,783,137
  • Votes Polled: 231,304,841 (95.27% participation)
  • Votes in Favor: 100,034,783 (43.25% of votes polled)
  • Votes Against: 131,270,058 (56.75% of votes polled)

Public Non-Institutions:

  • Shares Held: 195,168,238
  • Votes Polled: 573,236 (0.29% participation)
  • Votes in Favor: 446,238 (77.85% of votes polled)
  • Votes Against: 126,998 (22.15% of votes polled)

Ballot-level Details (From Scrutinizer's Report):

  • Number of Ballots in Favor: 8,471
  • Votes Cast in Favor: 700,700,240 (84% of valid votes)
  • Number of Ballots Against: 222
  • Votes Cast Against: 131,397,056 (16% of valid votes)
  • Invalid Ballots: Nil

Note: 17 members voted both in favor and against the resolution, casting 43,06,967 total votes (17,15,408 in favor and 25,91,559 against). These are included in the 'Voted in favor' ballot count.

Scrutinizer's Role and Findings

Mr. Shivaram Bhat, Practicing Company Secretary (ACS10454, CP 7853, PR 1775/2022), was appointed as Scrutinizer by the Board of Directors via resolution dated May 11, 2026. His responsibilities included:

  • Verifying votes cast through the e-voting portal using scrutinizer's login
  • Matching votes with the Register of Members as of May 15, 2026
  • Generating reports of shareholders who voted 'FOR' and 'AGAINST' the resolution
  • Confirming the resolution passed with requisite majority

Compliance Confirmation

The process complied with:

  • Companies Act, 2013 and Rules made thereunder
  • MCA General Circular No.14/2020 dated April 8, 2020 (as amended)
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Additional Information

  • Company Scrip Code: BSE 543530 / NSE PARADEEP
  • Scrutinizer's Address: 309. Gera Imperium 1. Patto, Panaji, Goa 403001