Meeting Details

  • Type of Meeting: Postal Ballot through remote e-voting (no physical meeting)
  • Cut-off Date: Friday, 16th October 2026
  • Voting Period: Friday, 23rd October 2026 at 9:00 a.m. (IST) to Saturday, 21st November 2026 at 5:00 p.m. (IST)
  • Result Declaration: On or before Tuesday, 24th November 2026

Proposed Resolution

Ordinary Resolution: Extension of tenure of Shri Rajiv Malhotra (DIN:02383396) as Managing Director & Chief Executive Officer (Additional Charge) for a period of 1-year w.e.f. 1st December 2026, without any remuneration from the Company.

Resolution Implications

  • Shri Rajiv Malhotra will continue to receive remuneration from PTC India Limited (holding company) for his assignment in PTC as per its applicable policies
  • The extension ensures leadership continuity while the company completes the selection and appointment process for a new MD&CEO
  • The appointee will operate under the supervision and control of the Board, managing the business and affairs of the Company
  • He shall devote adequate time and attention to the Company's operations and adhere to the Company's Code of Conduct and Deed of Covenants prescribed by RBI for NBFCs

Voting Process

  • Method: Remote e-voting only (no physical voting)
  • Service Provider: KFin Technologies Limited
  • Eligibility: Members whose names appear in the Register of Members/List of Beneficial Owners as on the Cut-off Date (16th October 2026)
  • Voting Rights: Proportional to share of paid-up equity share capital as on Cut-off Date
  • No proxy voting allowed on Postal Ballot

Scrutinizer Appointment

  • Name: Shri Rohit Parmar, Proprietor of M/s Rohit Parmar & Associates
  • Qualification: Practicing Company Secretary
  • Membership No.: F13731
  • Certificate of Practice No.: 22137
  • Role: Conducting the e-Voting process in a fair and transparent manner
  • The Scrutinizer's decision on the validity of e-Voting shall be final and binding

Compliance Information

  • Compliance with: Sections 108 and 110 of Companies Act, 2013; Rule 20 and 22 of Companies (Management and Administration) Rules, 2014; Regulation 44 of SEBI Listing Regulations; Secretarial Standard-2; MCA Circulars no. 14/2020, 17/2020, and 03/2025
  • Documents available for electronic inspection without fee from date of circulation until last date of e-voting
  • Notice sent only through electronic mode to registered email addresses
  • Results will be uploaded on company website (www.ptcfinancial.com), KFin website (https://evoting.kfintech.com), and communicated to BSE and NSE

Director Details

  • Name: Shri Rajiv Malhotra
  • DIN: 02383396
  • Age: 59 years (Date of Birth: 7th November 1966)
  • Nationality: Indian
  • Qualifications: Mechanical Engineering (NIT Kurukshetra), Post Graduate Program (IIM Lucknow), CFA
  • Experience: More than 36 years in utility and energy sector
  • Date of first appointment: 8th April 2026
  • Current designation: MD&CEO (Addl. Charge) since 1st July 2026
  • Board meetings attended: 8 out of 8 during FY 2026-27
  • Shareholding: Nil
  • Other directorships: Nil

Additional Information

  • The resolution shall be deemed passed on Saturday, 21st November 2026 if approved by requisite majority
  • Members holding physical shares are encouraged to dematerialize their holdings
  • Unclaimed dividends from FY 2018-19 onwards may be transferred to IEPF after 7 years
  • Company Registered Office: 7th Floor, Telephone Exchange Building, 8 Bhikaji Cama Place, New Delhi - 110 066
  • Company CIN: L65999DL2006PLC153373