Meeting Details

  • Date: Monday, September 28, 2026
  • Time: Commenced at 2:30 p.m. IST and concluded at 3:41 p.m. IST
  • Location: Conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM) facility
  • Type: 121st Annual General Meeting (AGM)

Attendance

  • Members Present: 77 Members attended through Video Conferencing
  • Directors Present: All Directors of the Company were present through Video Conference
  • Committee Chairmen Present: Mr. Anand M Khatau (Chairman of Audit Committee and Stakeholders' Relationship Committee) and Mr. Sumanta Datta (Chairman of Nomination and Remuneration Committee)
  • Auditors Present: Mr. Umesh Nayak, Partner at DTS & Associates LLP (Statutory Auditors) and Mr. Himanshu Kamdar, Partner at Rathi & Associates (Secretarial Auditors)

Proposed Resolutions and Voting Process

Four ordinary business items were put to vote:

| Item No. | Description | Type |

| 1 | To receive, consider and adopt the Audited Standalone Financial Statements for FY ended March 31, 2026, with Reports of Board of Directors and Auditors | Ordinary |

| 2 | To receive, consider and adopt the Audited Consolidated Financial Statements for FY ended March 31, 2026, with Report of Auditors | Ordinary |

| 3 | To declare a final dividend of ₹2.50 per Equity Share of face value ₹2 each for FY ended March 31, 2026 | Ordinary |

| 4 | To appoint Mr. Rajesh Kulkarni (DIN: 03134336) as director who retires by rotation and offers himself for re-appointment | Ordinary |

Voting Methods:

  • Remote e-voting period: Thursday, September 24, 2026 at 9:00 a.m. IST to Sunday, September 27, 2026 at 5:00 p.m. IST
  • E-voting during the AGM was also provided

Scrutinizer Appointment

Mr. Himanshu S. Kamdar (Membership No. FCS 5171), Partner of Rathi & Associates, Practising Company Secretaries, Mumbai, was appointed as Scrutinizer to scrutinize the voting process through remote e-voting and e-voting during the AGM.

Meeting Proceedings

  • Mr. Atul Ruia, Chairman of the Board, chaired the meeting
  • The Chairman delivered a speech briefing Members on company performance and business overview
  • A presentation was made on various strategic aspects of the business
  • The Notice of AGM and Board's Report were taken as read with Members' consent
  • There were no qualifications, observations, or adverse remarks in the Statutory Auditors' Report or Secretarial Auditors' Report
  • Members registered as speakers were given opportunity to express views and ask questions on proposed resolutions
  • Company executives responded to questions and clarifications sought by Members

Voting Results Disclosure

The combined results of voting (remote e-voting and e-voting during AGM) along with the Scrutinizer's Combined Report will be:

  • Communicated to Stock Exchanges where company's equity shares are listed within prescribed timelines
  • Uploaded on company website: https://www.thephoenixmills.com
  • Uploaded on MUFG Intime India Private Limited website: https://instavote.linkintime.co.in

Compliance and Documentation

  • Conducted in compliance with Companies Act, 2013, MCA circulars, SEBI regulations, and Secretarial Standards
  • Register of Directors and Key Managerial Personnel and their Shareholding, Certificate from Secretarial Auditors relating to ESOP Scheme implementation, and other documents required to be kept at AGM were available for member inspection
  • Notice of 121st AGM and Integrated Annual Report containing Directors' Report, Auditors' Report, and Audited Financial Statements were dispatched electronically to members with registered email addresses