Meeting Details

  • Date of Meeting: Monday, September 28, 2026
  • Type of Meeting: 121st Annual General Meeting
  • Location: Conducted through Video Conferencing/Other Audio Visual Means without physical presence
  • Record Date: September 21, 2026
  • Total Shareholders on Record Date: 86,520

Shareholder Participation

  • Promoter and Promoter Group Attendance: 10 shareholders via Video Conferencing
  • Public Shareholder Attendance: 67 shareholders via Video Conferencing
  • Total Shares Outstanding: 357,677,858
  • Total Votes Polled: 319,404,530 shares (89.2995% of outstanding shares)

Proposed Resolutions and Outcomes

All four ordinary resolutions were approved with requisite majority:

Resolution 1: Adoption of Audited Standalone Financial Statements

  • Resolution Type: Ordinary Resolution
  • Total Votes Polled: 319,404,530 shares (89.2995%)
  • Votes in Favor: 317,638,820 shares (99.4472% of votes polled)
  • Votes Against: 1,765,710 shares (0.5528% of votes polled)
  • Invalid Votes: 3,759,139 shares

Resolution 2: Adoption of Audited Consolidated Financial Statements

  • Resolution Type: Ordinary Resolution
  • Total Votes Polled: 319,404,540 shares (89.2995%)
  • Votes in Favor: 317,638,830 shares (99.4472% of votes polled)
  • Votes Against: 1,765,710 shares (0.5528% of votes polled)
  • Invalid Votes: 3,759,139 shares

Resolution 3: Declaration of Final Dividend

  • Resolution Type: Ordinary Resolution
  • Dividend Amount: ₹2.50 per equity share of face value ₹2 each for FY ended March 31, 2026
  • Total Votes Polled: 319,484,293 shares (89.3218%)
  • Votes in Favor: 319,484,287 shares (100% of votes polled)
  • Votes Against: 6 shares (0% of votes polled)
  • Invalid Votes: 3,759,139 shares

Resolution 4: Re-appointment of Mr. Rajesh Kulkarni

  • Resolution Type: Ordinary Resolution
  • Director DIN: 03134336 (retired by rotation)
  • Total Votes Polled: 319,460,649 shares (89.3152%)
  • Votes in Favor: 317,759,267 shares (99.4674% of votes polled)
  • Votes Against: 1,701,382 shares (0.5326% of votes polled)
  • Invalid Votes: 3,759,139 shares
  • Special Note: 14 members voted partially in favor and partially against this resolution

Voting Process and Methods

  • Remote e-voting period: September 24, 2026 (9:00 AM IST) to September 27, 2026 (5:00 PM IST)
  • E-voting during AGM: Available for members who did not vote remotely
  • Scrutinizer: Mr. Himanshu S. Kamdar (Membership No. FCS 5171), Partner of Rathi & Associates
  • Voting Agency: MUFG Intime India Private Limited (formerly Link Intime India Private Limited)
  • Voting Methods: Remote e-voting prior to AGM and e-voting during AGM

Category-wise Voting Breakdown

Promoter and Promoter Group

  • Shares Held: 168,968,974
  • Votes Polled: 168,968,974 (100% participation)
  • All resolutions: 100% in favor, 0% against

Public Institutions

  • Shares Held: 175,045,438
  • Votes Polled: 149,662,535 (85.4992% participation)
  • Typical Approval: ~98.82-100% in favor across resolutions

Public Non-Institutions

  • Shares Held: 13,663,446
  • Votes Polled: 773,021 (5.6576% participation)
  • Typical Approval: ~99.99-100% in favor across resolutions

Scrutinizer's Report

  • Mr. Himanshu S. Kamdar was appointed scrutinizer by Board resolution dated July 28, 2026
  • Confirmed voting process was conducted in fair and transparent manner
  • Prepared consolidated scrutinizer's report based on reports from MUFG Intime India Private Limited
  • All procedures complied with Section 108 of Companies Act, 2013 and Rule 20 of Companies (Management and Administration) Rules, 2014

Compliance and Documentation

  • Notice of AGM was sent to members by electronic means as required under Section 101 of Companies Act
  • Meeting conducted in compliance with MCA Circulars and SEBI Listing Regulations
  • Voting results and scrutinizer's report uploaded to company website (www.thephoenixmills.com) and MUFG Intime website
  • Signed by Bhavik Gala, Company Secretary (Membership No. F8671)