Key Dates

  • Cut-off Date for Shareholder Eligibility: Friday, May 29, 2026
  • Remote E-voting Commencement: Friday, June 5, 2026 at 09:00 AM IST
  • Remote E-voting Conclusion: Saturday, July 4, 2026 at 05:00 PM IST
  • Results Declaration: On or before Monday, July 6, 2026

Resolutions for Shareholder Approval

Item 1: Appointment of Mr. Rakesh Bhartia as Independent Director

  • Director Name: Mr. Rakesh Bhartia (DIN: 00877865)
  • Position: Independent Director
  • Term: Five consecutive years effective from May 12, 2026 to May 11, 2031
  • Resolution Type: Special Resolution
  • Current Status: Appointed as Additional Director (Independent) by Board effective May 12, 2026
  • Qualifications: Chartered Accountant, Company Secretary, Cost Accountant
  • Experience: Over 30 years in investment banking, corporate finance, commercial banking, general management, and strategic thinking. Former CEO of India Glycols Limited (11 years) and Bajaj Hindustan Ltd. Worked in Standard Chartered Grindlays Bank, Bank of America, and Rabobank.
  • Remuneration: Entitled to sitting fee and commission as approved by Board/Members
  • Shareholding: Nil
  • Other Directorships: Holds 9 directorships including Fino Payments Bank Limited, Aravali Securities and Finance Limited, Veeda Clinical Research Limited, EICL Limited

Item 2: Appointment of Mr. Ranjit Singh as Non-Executive, Non-Independent Director

  • Director Name: Mr. Ranjit Singh (DIN: 01651357)
  • Position: Non-Executive, Non-Independent Director (liable to retire by rotation)
  • Effective Date: May 25, 2026
  • Resolution Type: Ordinary Resolution
  • Current Status: Appointed as Additional Director (Non-Executive, Non-Independent) by Board effective May 25, 2026
  • Qualifications: B.E. (Mech.), PGDM (IIM Ahmedabad)
  • Experience: Over 40 years in corporate management in Indian, international, and multicultural business environment. Engaged in Start-Up ecosystem as Consultant, Mentor, Investor, and Promoter. Member of Board of Governors of IIM Jammu.
  • Previous Tenure: Served as Independent Director for two consecutive terms of five years each until May 11, 2026
  • Remuneration: For FY 2025-26: Sitting fees of ₹12.50 Lakh and commission of ₹28.00 Lakh (for FY 2024-25)
  • Shareholding: Nil
  • Other Directorships: Holds 12 directorships including Shaily Engineering Plastics Limited, VA Tech Wabag Limited

Voting Procedure

  • Voting Method: Remote e-voting only (no physical ballot forms)
  • Platform Provider: KFin Technologies Limited
  • Scrutinizer: Mr. Ravi Sharma (failing him Mr. Mahesh Rustagi, failing him Ms. Suman Pandey), Partners of M/s. R S M & Co., Company Secretaries, New Delhi
  • Voting Rights: Proportional to shareholding as on cut-off date (May 29, 2026)

Distribution of Notice

  • Mode: Electronic only to shareholders with registered email addresses
  • Physical Copies: Not being sent as per MCA circulars
  • Availability: Company website (www.polyplex.com), KFintech website (https://evoting.kfintech.com), stock exchange websites

Financial Impact

No direct financial impact disclosed beyond standard director remuneration (sitting fees and commission).